Nibley City Council- 9/25/25

Last week or maybe two weeks ago, I came over to City Hall, and some second graders from Heritage Elementary came to a field trip. It was a lot of fun, and they had a mock city council meeting and learned about the role of local government and what that does for them. And that was really fun. We're just putting that. It actually reminded me how much I love time of year, not just because my kids are at school for six hours a day. That's part of it, but I really love watching duet school and watching them learn and grow. My kids, in their school, every year, they have one overarching question that they discuss throughout the year. Last year, they discussed the question, does the tower corrupt? And so that was a conversation that they had over and over and different debates about it. And this year, the question that they're discussing is what is the hero's journey? And so they talk about what a hero is and what a hero's journey looks like and and all those things like that, which I think is just so cool to get these kids thinking about big questions and just, like, what their role is in the world, what their place is in the world. And it also reminded me how when I was a teenager, I participated in my own youth city council in Centerville City, and it kinda got me thinking about what is government and what's my role in it, and that was a lot of fun with youth. I actually forgot about that until I got elected to city council that I had done that. But, anyway, I just I am just love this time of year, and I'm just happy that kids are back in school and thinking about these questions and pondering about how they can make an impact on the world and make a difference in the world. So that's all. All. Thank you. Do do you mind if I add one little anecdote? Please. It was a lot of fun. And we had

Levi Robert, city planner.

Justin, manager. Tom Dickinson, city engineer.

General Boboli, city reporter.

K. We have Chad Wright, recreation director. Evan Evan Evan Evan Evan. Bigelow. This is what Bigelow. Thank you. This is what happens when you stand up in front of people and try to remember first and last name. Code enforcement officer. So we will we're we're very happy to see you all here tonight. Thank you for coming out. The first thing we'll look at is approval of the September 10 and September 18 minutes from the city council. And if you're so inclined, maybe look at tonight's agenda and perhaps include that in your motion to approve that agenda or take it up separately.

I'd say, four h children. No. Fantastic.

So you don't have to sign up for this, but I see we do have a sign up. It's called four h children. Thank you for coming out. You're not children. But please let us know what you'd like to share with our accounts. We

are the four h members, and there's a few minutes from tonight, but we've got families at the neighborhood cities Morgan farmers here. We're here to present this collage of pictures from the four h here and say thank you. It was an awesome opportunity. I got to participate in four h with my horse and a four h market steer.

I raised the screen and steer the steer too.

So Can you can you tell us your names, please? I'm riding the moon grass and Yeah.

I'm Jacob Harper. My brother, Adam, also raised the pig, and my daughter, Zach Larson, also raised the pig.

Great job. And thanks for all the work that you do at the Morgan Farm to get get the four animal four four h animals there. I know that Mike and Archie work you guys pretty hard. Right? Yeah. And I'm fixing to overhaul my farm all tractor, so we might as well do two of them once. Okay. Thank you very much. Appreciate you all. Thank you. Thanks for the thanks for the collection. Anyone else care to address the council? Please tell us who you are and where you live.

Yeah. So there was a joint meeting with planning commission city council held last week in conjunction with the planning commission meeting. The on the joint meeting, there and, you know, some of you were there, but just just wanted to, report on that. The the city's working with the Utah State University landscape architecture environmental planning program, one of the classes up there on, the town center as well as some some other issues with housing and and open space, conservation, preservation. And the the students, that just started on this project came and, gave gave an introduction of of their project, what they're working on, their approach, and and we're excited to work with them. It's they're gonna we're gonna be working with them through December when and at that point in time, we'll have a, presentation from them. They're likely to do another, joint workshop in December. We're kinda pencil it in for this, the December 11 planning commission meeting where they'll they'll present kind of their final findings on it. In addition to that, we we held a workshop on the general plan and and with the focus on future land use map. There's a draft of future land use map right now, and and we went over that as as well as just bringing everyone up to speed on the process we've gone through and how how we've gotten where we're at. That project is also likely to wrap up in December. You know, might go in a little bit into next year depending on, you know, how much the planning commission and city council, wants to get into specific items, but we'll probably start that process in December with planning commission. There was also in addition to the site plan for the church, for the the meeting house or the church of Jesus Christ Latter day Saints that is on the agenda. They were issued a conditional use permit, for for that use, but the city council is the approval authority for the the site plan. So that's that's on your agenda tonight. And but they they considered that as well for recommendation. And then they held a workshop on the open space subdivision, continuing to work through that. I feel like we got a little closer, to, getting getting some guidance. We're we're we hope to draft something up for for the planning commission to react to based upon the discussions we've had for the next meeting in October. And then, you know, may you you maybe see it sometime in November.

Terrific. Thank you, Levi. Thanks to this planning commission. We we have had a report from the parks and rec committee in the past on the agenda. Parks and rec advisory committee had a meeting last night, and Nathan and Aaron and I were there. So we're just gonna wait until staff and council reports to bring you up to date on the parks and rec commission meeting, if that's okay. Ted, you can do that. Okay. We could we could put you on the spot and say what happened last night, but you you may not have heard yet.

Most than me. Yeah. I'm excited. Yeah. Okay. Perfect.

So with that, here's something we know you'll really like, and that is a on the twenty twenty five children's theater. Emily?

Oh, thank you. I am the production manager and one of the directors for the show this year, and Laurie Hopkins, director of this this year as well. If you don't know, I feel like we're here every year to tell you thank you.

This year's show is called Veroclast.

A couple of cheesy little facts. We are still the longest running things across your show.

Thank you again for that.

We were established in 1983. This is our forty third production. If I can figure out how to make this work late. So I think that this year, we did a show called the Pharaoh's butt. And if you don't know, we actually write a whole group of shows. From scratch, the reason that we do that is because twofold, we wanna be able to include any child from Italy that wants to be able to be involved in the show. Okay. If they are brave enough to come and audition for a speaking, right, we give them speaking. So we write the show. We put positions. We rewrite the show. We have 90 kids this year that had speaking parts, so we have to definitely do a kind of a little bit of overhaul on that show. But the re the other reason that we do that is because we really wanna make sure that we're choosing shows that we can put in our values, put in things that are a really good focus that we wanna have our children here in the way focusing on. So this year's show, we focused a lot on courage, friendship, determination, and culture. And I love what Erin said about being your own hero. We talked a lot about that. Our end song said, you be the hero. Stop holding out for a hero till the end of the night.

We can be the heroes. And so we try to really learn to make sure that this is also a teaching community for the kids, that they are learning something. We took a lot of

mix between ancient Egypt and the eighties. It was kind of a strange mashup and ended up ended up being a lot of fun. So we taught the kids culturally some really great facts about ancient Egypt. We also inductor indoctrinated them to the wonderful music that comes from the eighties. So a whole new songs came from the eighties,

and we rearranged the the Hamlet's Radio Workshop.

This year, a couple of fun books. We have 231 news performers on stage crew. We do run most of our stage crew as well as our sound production with teenagers, and we have we had 15 youth volunteers. Those are mostly kids who choose not to necessarily be on stage, but wanna come to the park and build senior community, something like that. Our adult volunteers are 224. We bring in volunteer hours, which, if you look down to the next section, have two thousand six hundred and forty three hours. We do that because we actually require at least six hours for every family that's involved in the show. They don't have to pay to be in the show, but they do have to provide at least six hours. Bonnie Darrington, who does all of our grant grouping, has to run numbers for all of our grants. And so she estimated that we've had approximately 500 people over the course of two nights that saw the show, which really she had these great numbers. It's, like, 82% of anybody is is affected by this show. So, again, thank you for the wonderful opportunity that city council as you continue to support us, that we really are able to provide a really incredible opportunity, and it isn't

in our city.

She also Bonnie Garrison also goes through and figures out the monetary value for our season. She does this based on two things. One is if the person that's volunteering is a professional or a nonprofessional. So if a person is a choreographer in a profession and they are teaching therapy, they're billed, I guess, I would say or they're paid for their professional rate. And so we she ran the numbers, and the dual monetary value of the student was 330,000

plus dollars

based on just the volunteer hours that would have been moved into that show, which I think is pretty incredible. One of the things that really stands out from this production is the amount of volunteers that we have, and everything from sewing costumes to painting scenery is well done by volunteers. Next, I'm getting our funding, and this is where, you know, we say you guys really shine, and so we wanna say thank you again for the past. You approved for us to be able to have 4,500 win on show this year. We also have a couple of grants that we, you know, show the hearts get. Interestingly enough, when we start putting up numbers of meetings together, our revenue for the year ended up being $2,500. That was due to a couple of unforeseen circumstances. And with the changes in the federal government towards the Utah Museum's tax funding, we actually were we lost one of our large grants. And so and then our other plan actually didn't come in in time. So if you're actually looking at numbers, our revenue for the year was 20 about. However, we also like to highlight how much we receive with a game kind donations. And we share a lot of things with

cities, other children's theaters, regional high school, things like that donates. Yeah. So we ended up paying we really have annual issues for the year of $9,000.

So we're able to do a lot with the program with relatively a little

because of

the many people that some of them excuse things, including, as you see, the first five or six things there on from Niddly City with the use of the amphitheater and the still waiting and storage, things that we hopefully truly appreciate. So thank you for that. Our extended shares this year were $7,657

and only 83¢.

If you notice, that is different than what we were supposed to be doing for our income. And this is where I wanna take a second and just explain this to you. Because we lost some of that funding, I really wanted to make sure that we were good stewards with that money. And so because one of our funding grants did not come in, we wanted to make sure that we were trying our very best not to use that money. And I understand how government finances work, kind of. And so I know that you did approve that money to be spent, and I really greatly appreciate that. But as goat stewards, we didn't feel like we should be using city taxpayer money with all of our grant coming in. Even though the city would have confidence, we wanted to make sure that we were really good stewards with that money. So couple of things that we do with our with our money is a lot of the purchases go towards costumes. Like I said, we do costume 231 kids. They do not have to provide anything other than shoes and sometimes bigger shorts or something. We always make sure we're trying to purchase items that are reusable. We use a lot of those things for things that, like, movies and and other events. We do shows with other local theaters as well. We do also try to shop really in advance after Halloween for good as well as we try to plan, reuse and repurpose

so that we are really getting those stewards of money.

And what that's shown on a the way that we respond to the money that we have been given. A little bit of information about our funding. These are once we receive our funding from we are looking into additional funds this year because we don't have have that Utah vision of arts and museums,

ramped. On our budget that you had already approved, you did approve for estimating that $100

for this year. And, again, I just wanna think of confidence that we will do our best. And if some of those groups don't come in, again, I understand you covered, but we wanna make sure that we are doing our best to put in any money as well. So maybe we're starting to have a foundation that we're working on receiving money from, and we have a couple of cast members to tell me thank you. Before I even wanna tell you what Nextiva's show is, do you guys have any questions about our funding or things that we're doing? And I'm kinda moving through quick. I don't have other things to work on. We mostly just wanna say thank you. Any other questions you have?

The the the grant that and I don't wanna focus too much on because you guys do such a tremendous thing. That's where our focus really should be. The funding that did not come through, is that

that might that is that the So the Utah National Arts Museum funding, we will lock it. That's the one that Trump shut it down its number last year. However, I knew this mess was with government. I'm sorry.

Any I apologize to verbally.

The Utah Rasta actually came in, I think, like, a couple of days after the fiscal year closed. So it's in the account that's in there now, but it didn't make it in time. And I was just they had some delays for processing and so we made it in. But, again, we actually have asked for an increase this year from them, hopefully, to cover some of the loss, from the Utah Division Arts Museum. So we know that everybody else in town is doing that same thing, so kind of looking to see again. But we run we have, like, more kids than some other theaters in town that have more money, and so we're trying to kinda show those numbers. We have run a few more kids, and and, hopefully, some of that funding will give to me. Thank you. Yeah. Excited to announce that next year's show is called Surf and Stripes Forever, the story of both worlds. It is, again, an original show. Mary Anne Hale wrote this show. We are really excited to celebrate the centennial of the United States. So we will be celebrating

the two hundred and fiftieth

year anniversary of the San Diego Declaration of Independence, and we've got we, you know, we've done so many different shows. We've focused on different things, and why wouldn't we take an opportunity to help our kids seeing the hope and the beauty that comes from these people that fought for The United States? So the story is about Betsy Ross and her making a American flag. We are gonna focus a lot on the symbols of the flag. We are hoping to actually have a living flag at the end of the show with our children in red and white and blue and stars and things like that. And so that is one of our hopes. We also are going to hopefully be displaying every flag that has ever been made for The United States. So I moved that two seventy six flag up until now. So just a couple of really fun things. We have started chatting a little bit with perhaps in rec, but I would just encourage you and the city council that if there is anything else happening that the city is doing for the semi and centennial, maybe we can piggyback off that a little bit. Okay? Maybe change some of those activities from training activities to seventeen seventy six activities. I think that would be a great way to I know there'll be a lot of The United

States next year, but this is one way that we really. K. So

that was everything, unless you have any other questions. And, again, just to say thank you. We have so many people approach us every year. There's cities that say, we want our kids to be in this. Gloria has had people specifically by whom in Nibley so their kids could be part of the show. And the kids that are coming from this show, they're going on the next time. We have kids that are performing at BU. We have kids from a cashier company. It's it's really making a difference in the lives of children. So thank you very much.

Great job. Yeah. Thank you for all the work you put into it.

We love it. It's a lot of work in the Yep.

Okay. It's something that I think you'll like just a little bit less, but not much. Okay. Let's let's turn to a development agreement with Apple Creek Subdivision phase one of First Amendment. And this is this was our second meeting during our last council meeting, and we voted to continue that discussion to this meeting. Sarah, I can't make my computer access Teams, but would you remind us the motion that's on the floor that, thank you, that that we will continue this motion on? The

Yeah. I don't have a lot to add. Most of this, I'm gonna turn over the proponent, but we did we did meet with, with the developer and and discussed this the motion. And, what what the developer proposed to do is to provide some more detail on the value of that this that this development brings to city, the benefits, just that weren't weren't brought up necessarily to to this extent the last, when when this has been heard by the council before. I'm gonna I did display what has been provided to city and their and all this information is in the packet. But maybe I'll explain this one. And then, Sean, if you if if you or Clay wanna get into the next detail, you can. But but they they provided this map that that shows, I think, a little bit more clearly the conservation space. So if you look at the purple and then kind of the blue color, that's the conservation area right now on this lot. If you as far as what would change with this subdivision, you would take away the purple, and then you would add all the green area. So you can see the difference there. It is it is a net increase of of about two thirds of an acre by by adding that and just this just shows that a little bit more clearly than, you know, without the the colors in there. There was an additional document in in the packet, and I've I've basically just copied and pasted it into this presentation. So if if the prop proponent wants to explain this in more detail, this was just provided directly to to the council. Hasn't necessarily been analyzed or anything by by city staff. So I would I would suggest that the proponent can just explain this directly, address this this directly. There's a couple of slides here that this chart, and then, there's some additional kind of bullet points on some benefits. So I don't know if you wanna

do that, Sean. Or like to come up then. Talk about this proposal.

Sure. It why don't you explain what

so it's a week's date and the previous study. Perfect. Yeah. And you can

you can bolt that correct here. That'd be great, Pete.

Alright. So my name is Chris Schachter, Lucid Solutions Group, and I'm here to kind of explain the the first video that we've always going over. The intent of this, and I appreciate you guys give us a chance to come up here and talk, is just to open the private some additional clarification on the net benefit for the city. And then in the last conversation, we didn't do a great job of buying clarity on what this proposal binds to the city. Right? So, hopefully, through this discussion, if there's some of these bullet points, we're both not taking one time, but we do wanna provide some clarity,

some of the points that we've been So I'll go over this one. Oh, sorry.

Alright. So so this first section here, I believe I mentioned it a second ago. We're providing additional two thirds of an acre to the city as designated conservation. A pro that that can get with this subdivision is it goes from a conservation easement, which is shared with the buildable lot in which the delineation of, say, conservation easement is a little more difficult to enforce. Right? So if if someone wanted to build on the block as is, the city would have to come out and you would have to measure and actually go find the boundaries. This is a clear delineation of where that conservation is, and it's in addition to what there was previously dedicated as a conservation. Right? So that's the first point we wanted to make. And and and the we we we tried to assign an American value to this just as for the city to see, but we've already based on price of land right now. The city would gain about $67,000, you know, of land there. Granted, that's a rounded number, and it is part of the mission that sort of officially appraisal. But based on market values, that's typically what you'll see. But the next one is the transfers easement curves the trail rights to the city. So it goes from the I'll leave my needle back on the slide.

So you can see down there on the bottom of the page, kind of that cross hat. That is the proposed

this is the proposed trail meeting or trail right away. Click. So previously or existing right now is a trail easement in which if you look closely, you can kinda see this sorry. I'm gonna I'm gonna little shaky here. Let's see if I can that line, that kinda creates this triangle. That's the existing trail easement. Right? And then the cross side is the proposed trail right away. And so the actual ownership would be transferred, and the right to build in that area would be transferred directly to the city and is a nice, you know, consistent way on that. You can go to the the back to the next one. It'd be good. We really appreciate you. So that that's the point we wanted to make there. I'm sure Tom and I have some stuff to add there, but that's just kind of a summary of what we're

proposing to right into the city.

That would be a more concrete trail for this. And then increase annual revenue based on the tax on any additional law. So those are those are the three those are the three points we wanted to make that we were able to establish an actual actual metric too. So so so we've taken some time to kinda come up with some numbers here to show the net benefits to Citi of about $207,000. And so that is obviously a net benefit to the Citi. And then I'll pass it over to Sean. He's gonna talk about some of not necessarily, you know, measurable metrics of benefits to the city, but he's gonna talk more on some of the the, you know, perceived nonmeasurable benefits to the city. So I'll pass to him.

I feel like what happened when we spoke last time is I didn't do a good job

of really expressing where I think the value is to the citizens in this and where I think that and, you know, I'm sorry about that. I I've been beat things out of it for so long, and I just feel like everybody's the same place that I am. So I don't really get actually, leave my computer to the first one. Is anybody on the line? Like, if I walk away from the line, is it gonna cause problems? So We

Go ahead. Yeah. We don't know who's online because we we broadcast this on YouTube.

So We'll see. Yeah.

I suspect there's probably about 50,000 people watching. More than the two hours.

So we talked about this a little bit before. I really appreciate those solutions for this. Sure. One of the things I told you last time I was here was that because of the process that we went through in conservation area, it resolved the linea and determined where the roads were laid out, before the loss were laid out, before there was any idea of where any of the the public parameters be. And so with the old delineation, one of one of the problems with that, I think, from the city and the citizens perspective is that the only place where the citizens actually have contact with this conservation easement is this corner right here. I don't know what current ordinance is, honestly, even about where fences go relative in conservation space and how you regulate the low fast and high fast and no pay fast and autopay fast. But there's a risk that this could be passed differently than the inside of the conservation easement if it stays a little bit for this. I don't have a labor risk, but there's a there's a risk there. And and so a big part of this was really because this is primarily a new state conservation. The more the more that it's continuous with public right away, the more value that it has for the city. So I think that we increase the value of that, but and that's one of the things that's not really material. That's it's very difficult to quantify. Right? The other thing and and Clay pointed Clay started to talk about this. But this trail easement right here, what happened when we originally did this is I wanted the city to take that easement. The city didn't wanna take responsibility for it, which I understand. But the way that I preserve the easement, the city doesn't own that easement. I own it personal. Right now, there are conditions on that easement that if I don't like to use, then I can just turn it off. And that easily follows whoever owns the property. So if we don't do something about this, I'm very easy to work with. If we don't do something about this and this ownership transfers to somebody who's less easy to work with, there's a possibility that this just goes away. If we if we do this, then this is billable and it's guaranteed. But when we run through the numbers, whether we say that the city is getting $270,000 worth of value, we have split the difference based on the appraisal values that I for the cost that I looked at. But, technically, if we could get access and access is the issue. Right? But if we could get access, then, technically, all of this is potentially open, and this is open. And, anyway, just it made a lot of sense to to just donate the extra property to the easement, the conservation easement, and make it non billable and just be confident. So whether it's $207,000 or $250,000 or a $150,000, there is a solid numerical financial benefit to the city because you don't have to negotiate with somebody and purchase that access is being validated. So the exchange of value is basically from my perspective, I'm giving up all of the well, not all the control, but I'm giving up all of the control of really overhaul this area. And I'm trading it for certainty on what can be built here and certainty on what can be built here. I think that's the proposal in a nutshell. Because right now, this is all billable anyway. So this is all buildable outside in conservation easement, rules and regulations. That's just buildable as a building lot. Same thing with this area right here. You can put a principal residence in the. You can put a principal residence in the ADU. You can put all kinds of stuff. What we're doing is we will we will restrict them on that. So these are just gonna be two residential lots. And we're basically giving over the the conservation. He's an he's an access control system for best of it. So I think that's kinda good in a nutshell. We go to the table. Not not that one. The next one. Just wanna make sure that we covered this. Okay. So separated conservation from the global loss You may see the oversight has those one easier. This will do a better job protecting the streaming wetland bond because it's just it creates larger battery around those things. And then creates the trail loop or the opportunity for the trail loop. And it really fits better with where I had in mind for protecting those critical loops first with us. This also caps Loss To 36. So there won't be any more discussion about is it the 39 Loss Subdivision, is it the 35 Loss Subdivision, is it the 36 Loss Subdivision? This, by by turning all of the the stuff outside of those two lots over to conservation easement. That's that. There's there's nothing else that can be done with that. All the rest of the the lot the other large lots are already kinda split like this, And so it's just not this this is this would would have been in the subdivision. So, yeah, that's that's pretty much it. Like I said, you know, $207,000 plus or minus 50%. I I don't know. I don't know. But there's a value there. And as far as the proposal for the $37,000, I I think that that it was a fair question, and I I think it is a valuable question, and it's something that everybody needs to be. My answer to that is I really can't afford to do it. I I'm I can still manage my vision with with the land with the single lot, but I can't afford to give the city that kind of certainty. The primary driver for that is that I'm I'm assuming that the canal company and the cost associated with the canal company are gonna be somewhere into a $60,000 range, which was the last bill that I got four years ago. They have to get more than that too. We just don't know until we have to find this line. And that is not any margin that I have or is that I might have for giving you. So that's I'm happy to take any questions. I was happy to take questions. I'd love to work with you guys. I really would. I mean, we brought this proposal in good faith. I I put everything out on the table. I didn't I didn't pull anything back, negotiation. There's there's no there's no foul on this. It just I just came in good faith with what with what I thought over.

And

if we can work it out, that's great. I think it's a win for citizens to put the city in for me. If we can't work it out, then that's fine. You know? I still like you guys. But I just I feel more comfortable with going forward with investing in a property and with having being within the the vision that I have in managing that conservation space. So

anyway,

if there are any questions you can email, I'm happy to take them tonight and sit down and check up what you guys are.

So so the I'll go back to this one with the lot. The own ownership of the the newly informed conservation, will that tie into one of the other lots or it's gonna be HOA? Or who who's gonna own and maintain the HOA?

The I don't I don't really care if you guys can tell me.

You know, my my idea, my thought is that it probably gotta be it makes a lot of sense for it to be deep deep restricted attached to one of those lots, not both of them. There's also like, because I I don't know that, like, remote stewardship is a good idea for an observation on that. But I'm yeah. I I don't ask wrong feelings about that. If if there's a better idea of that, then I'm certainly able to do it. But right now, I'm thinking it would probably be attached to Lot 36 or Lot 37. And maybe you'd be transferred between slots, but I really think that whoever owns it, I wanna have a a stake in that. Like, they they ought to be impacted. They would say they are They ought to have to look at it. Yeah. That's Yeah. Or get to look at it. Right. Yep. I wanted to get to look at it, but if you're not taking care of it, I want to have it. Yeah. Mhmm.

But if the private ownership subject to the terms of conservation lots with the amended development agreement, which was codified in ordinance.

Yeah. And I'm pretty sure that that's what it is, the proposed management that we submitted management. I'm pretty sure that's what the management says. But but, well, if you wanted to change that for whatever reason, I think I have

to. I just just wanna make sure it's not overgrown with weeds or make sure it's taken care of. Because I think now that we just have animals on there or this part of the tents.

That way, it took them off because they were making So right now, it's just grassland.

You know, that that approach works, I think, very well in a similar open space subdivision at the North End Of Colorado, Cottonwoods, which I think came just before this one in in time, but the conservation laws are private land. People put a horse in it. People put tractor art on one of them, which I think that's sad to see tractors melting into the ground. But then it's not even in here. Okay. Sean, if we have questions as we go along, I hope we can ask you to come back up and answer. Okay. K. Thank you for that clarification, Quay, as well. Thank you. Yes. With that, counsel, I'll turn the discussion consideration over to you. Again, the motion that you're discussing now is to include is to accept law amendment, the completion amendment, including requirement of $37,000 fee in lieu of paving the trail right away.

And maybe I should and lastly, for for disclosure, I'm friends with Sean Dessen like a lot of us. I fixed his car. I hired him to help me. Something on my hiring properly, and it's from something in Smithfield. Healthy Health, which is, like, opinion or my role, but I don't know. I'll just bring that up. So for the dedicated of the trail, let's say that the one operating just south of it, we decides to move the trail, but then they're short short of setbacks from the back of their lot. So can then we negotiate with the other subdivision and give them some of this because they probably want to, or is it just an easement that it has to either be a trail or not? Does that make sense to my question? I think so, but I'm gonna

let and Tom try to No. I'm not sure if I quite understand the question. Bring up maybe the so we have to shift how this pretty alliance with undeveloped. I'm putting it to the south, and now that's where you wish. That's where you

is is isn't this 10 meter?

T t m units. Yeah.

I think that's why we said last time we needed

was it five to we needed him for trail. Absolutely.

Yeah. So there there's a couple of things to unpack with your with your question and

and with the question that you asked, the portal question. Yeah. And in the proposed development agreement and the details of the proposed development agreement, the things that's that's in there is that

the the converting the right way will not impact the existing setback norms.

So the back of the house or the side of the house could be closer to the trail than. So it's has also something we can discuss, but it's it ties into whether the lodge is actually the. But the easement that goes is 10 feet. 10 feet.

Yeah. My my question was is this we have a subdivision that's going to the south, and more likely the this trail is probably gonna go on to that subdivision. But if that's gonna affect the setbacks of that one, could we give up some of this right away to them to build on or to use further setbacks and with the trouble that they're do they, like, do a land swap?

Yeah. I I don't know if it would even be necessary to swap the land to require that, at least not as as proposed with an open space subdivision. The city can if if if they proceed with an open space subdivision, the city can require dedication of any any and all of that open space to the city That's that's within the code. Now it doesn't necessarily mean that the applicant's gonna agree to that. If they don't agree to it, it could kill the whole project, whatever, you know, whatever the the city want, but that is within the code. And because it's an option, you know, it's not a standard subdivision that's that's allowed to do that. So I'm not sure if trading it really is necessary if if you're we just we could just require it of of that property in the South. If they do an open space subdivision. If they do an open space subdivision, which is what they have submitted an application for, but they haven't they haven't received any approval. It we've had one iteration, and I don't I don't know how, you know, how that's gonna end up. It could develop differently to the south. I think if

and this let's trying to show us the parcel viewer.

Jeez. Why? I didn't have to Sorry. Bye.

Yes.

Look. I I don't even have a question because I get the impression, the chance of the trouble and right where this is, it's pretty slim because of the elevation restriction that's whereas this other one looked like it was more of a natural place to work. Sorry. I Wait. What was it? Where's the next place to eat? I think that's why I'm here along with it. It's it almost like your.

Sorry. I'm having a hard time navigating this. There we go.

Yeah. Yeah. So, I mean, if it if if this subdivision proceeds

the way that as an open space subdivision, I think there's a there there could be an opportunity to do that. If it's a standard subdivision and they wanna develop out the whole thing, I think it's gonna be more difficult to to do that.

But yeah. Just where that hump comes out. So if you wanted to build a house there, then we could give him 10 feet

of the proposed

trail in order to get a none four gs or a footprint for the house. I guess that's my question. But is it does anybody gonna make a win on the bike?

Yeah. I mean, the the current the the layout that we've reviewed shows open space in that area. So I think there could be some pre it but but like I said, that they could bring forward a different proposal. We've had some discussions on at at this point, it's it's kinda it's pretty hypothetical because there's nothing that's been officially presented to the planning commission on this. But, yeah, I mean, you can you can try to predict that. There's a few different ways to do it and working on that property for sure.

Yeah. There was a meeting that I

was on Zoom when we were discussing this call, and you were I think the person's staff was feeling them the 37,000 wasn't necessarily required or overstretched if the the treaty was just isn't done.

Yeah. I mean, staff's recommendation remains the same as as it was before. Now that said, this is a legislative decision. So if the council wants to attach any conditions, we talked to the attorney about this. And especially in this case where you would be by approving this, you would be granting some exceptions to the code. He said that wouldn't be overreach to require it. But but but, yeah, staff's recommendation is approval without that without the 37,000. But it's really the the city council's decision and discretion on that.

Yeah. I think it's the council's within the council's discretion to ask for it, and then it's within the proponent's discretion to accept it or stick with

the subdivision of that. Right. At the end of the day, it's an it's an agreement, right, between the city and the applicant. So if if the city council agrees to it or doesn't necessarily mean the applicant does, so at that point, I guess it it's essentially just denying it.

But if either party decides you have to go through this, yeah, it doesn't nullify the

May I ask you to motion just for discussion? I motion to approve a staff recommendation so we're we're just without the the team that we move.

K. So move that as alleged to be presented to that. Second, prop. K. First, motion from Northside k to improve as alleged to so that will we'll treat that as substitute motion, even possess a client. So that's what we're discussing.

Yeah. It's it's time to put a a value to something. I think we all like the open space value there. It's nice that it can't be built on. I know there's a lot of restrictions with open water and canals, so I think there's some it'd be nice if we had, like, a maintenance plan, but nobody's, as far as I know, complained about it. So it sounds like it's similar to all the other open space subdivisions that there's violation. Just need not who's over it to will be to take care of.

Right. And the nuisance ordinances as such would be enforced for sure as as are the other requirements of conservation space privately. I think there's some need hydrology in there, some need, you know, biographies, so I'm I'm glad that either the existing proposal, you know, a little bit more glad that we're conserving that.

From our last discussion, we we know this discussion about value. I mean, if you wanna be the devil now, you can argue, having non buildable around you as a huge benefit to the landowner because you don't have any neighbors. The real value, and we discussed this the last time, is the trail. Maybe we just wanna start going on in the original, not getting that trail. Yeah. It's terrifying. The connection on that trail, I think it's pretty good. I just probably just say that I get into it.

But, obviously,

it doesn't sound like that. I know one of these actions.

So it's just the worst just to vote on this one, we can't even put in any

trails that we planned.

Just want to change the limits.

Well, there's a sidewalk that goes from cold sacks out whenever many trails to go there. Yeah. And in that world, the Apple Pre subdivision and the radio by Johnson, is that right to the south? We have developed simultaneous. I guess there's some things we can't control. Go ahead, John. In fairness to the council

and to the planning commission at the time, a lot of the benefit to that trail is because the Mount Vista subdivision went in. The Mount Vista subdivision was a glimmer in somebody's eye that the time group was recruited or not. So I I wouldn't be a I wouldn't be a city too much or missed opportunities. I think I I don't I don't was something that happened there in Alviso. Probably, nobody knew when or how or what was that?

How that was gonna look so

yeah. But it's a missed opportunity. But well, I guess you don't have to be yourself. None of this is your it It is all I developed in that.

Yeah.

I guess that's why I was backing down, but I think the chances of it going where it's dedicated are pretty slim. Right? But I I would just hate to tie that space into the Charles. No. Go go on. Maybe he can get wider. I'll go get key person.

Counsel, I sense from the discussion and case hint I see both. That we are ready to vote on this. Is there an objection to voting? Seeing none, then I will go ahead and ask Sarah to call the roll. This is for a sentence of the amendment to the Apple Creek subdivision, ordinance twenty five twenty nine. And this is this is the final vote. So terrible turn to you, please.

In favor.

In favor.

In favor. In favor. In favor. In favor. Thank you. I see that for in favor and unopposed. And so the amendment

is enforced. Thanks for your work by the house, gentlemen, council, staff. Thanks for thanks for helping us in this.

We've tried to date words you're wild.

Okay. Next, let's talk about ordinance twenty five seventeen. This is annexation and zoning assignment of Partial 0011. Nine acres and assignment of zoning of R 2 A residential. This is our second reading on this. Levi, I don't remember that anyone asked for any additional information from staff. Am I correct on that? Not necessarily, but I did add one thing. This this is this wasn't

in the packet, but just there was a comment made by by Nathan on this on the future land use map and what the use should be. We're going through the general plan process right now. We've we've had, you know, several or an probably four iterations of that future land use map. At this point in time, the draft that we have does show that that property is detached residential, which we feel would be in support of this application. I I think Nathan at least wanted to take a look at that, I think was part of the reason for taking this to second to to second reading. So I just wanted to point that out. But other than that, don't have any other information.

K. Now we have the representative of the proponent here. Gwen, I'll give you a chance to address the council. You don't have to, but if you answer questions, if you get into discussion, that'd be great. Okay. Give you that opportunity now as well. Yeah. So Blaine with Heritage Land Development.

Yeah. Just looking forward to I sent over a preliminary just so we had kind of an idea just to show that the roads are lining up with

the the overall

plan. Oh, right. Yeah. That that was the other thing. I knew it.

Yeah. But Yeah. Just look for Is it appropriate to show that? It hasn't I mean, it hasn't been to the buying machine or anything, but it's it's I yeah. I should have got that on there. If you if you bear with me Yeah.

Don't read too many of my emails. I can I can search for it?

Let's see here. Thanks for reminding us of that thing.

Yeah. Yeah. Other than that, it's pretty straightforward.

Yeah. That that was my oversight. Sorry about that. He why does it keep changing that? You're doing great, Levi. By default, it just keeps yeah. So that's that's what they've shown there.

And is it is it possible to show the Zoom y n on the partial b word at the upper sort of upper right? I don't know if we get that fancy. Either way, isn't it fun for me to ask him why anyone's He does. He completely does.

He he he does. He he he he he he he he does. He he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he he

But that's the key inviting him back every time I'm busy.

There you go. Oh, they didn't. It's not showing. Shows on my end, not on yours. Why it's doing that? So anyway

Yeah. So if you're it again, put in right here. This is not what you're going to I it's an idea of what the bone has in mind. So I'll turn it to you, please, for discussion and consideration.

A motion to approve ordinance twenty five seventeen.

K? I second. We have a motion from Mark, second from Aaron, to approve twenty five seventeen. That would be the annexation and zoning assignment for Parcel 0011. Zoning to R 2 a residential.

Discussion?

Are we ready to vote?

I Anyone opposed to Bonnie?

Seeing no opposition. Cheryl, if you would, again, call the roll for us, please.

Council member Larson. Later.

Council member Sweden. Any favor. Council member Nann. In favor. Council member Nann. In favor. Thank you.

We've got them done before seventh or he's usually here. Tell me enough. What do you say?

You've been very patient. Thank you for that. Alright. Next, we have the call in hearing. This is on resolution twenty five thirty. This would be kind of a new thing for us, but that's not wrong with that, doing new things. This would amend the duplicity twenty twenty five, twenty twenty six budget to include the purpose of software for asset tracking. Sorry. Yeah. NAND code enforcement or asset management.

So, Justin, I know that you're ready and raring to go. Yes, sir. Thank you for the opportunity. And I just like I said, in my and you're here. I appreciate it. This is the first time this ever happened. So you're witnessing history in the making. So thank you for the opportunity. We'll give you just a little bit of more history, I guess. When we went through the budget this fiscal year, we talked about a couple of items that staff was wishing to include in the budget, but they were kind of bigger expenses, and they were ongoing continuing expenses. And at that time, we decided to we talked about whether to create a budget at that time and get have that as more discussions and be more open about what those things are because they were such a big deal. And before we actually pull the trigger and spend the money or just leave it out of budget, out of discussion and amend the budget. So that's the process that was shown. Couple of meetings ago, we had staff come and give the presentations on the different pieces that we're talking about. Two major ones, the asset management and code enforcement. And at that time, we received direction to bring back a budget amendments to purchase those things. And so to me, to present that to you and, really, there's one other thing that I needed to present is I got into this and I was looking I've got a stake, a small mistake, so I wanted to correct that mistake, and I'll explain that a little further here in the next slide. And it wasn't a big one, but I'll I'll explain it. And then purchasing the hardware and software for '20 fourth and then the active management, and then really kind of the fourth and part of the whole thing to title back there is to make sure that we rebalance the budget. And so we're gonna kinda hit on each one of those things. This is clip out of the spreadsheet that builds our budget. If you notice in the right here, I have screen or in green, excuse me, is this is how we charge our admin fee. Admin fees are charged through the water, sewer, and stormwater department for things that are shared across the city. Things like utility billing, things such as farms, our city engineers' time. It's a way of being able to take money out of those water, sewer, stormwater funds because they are enterprise funds. They are supposed to act as their own business, money in and money out in The States and and is used for those purposes only. But a lot of this stuff is used across the city, and so some of it is a 50 general fund. And so balance all that now, we just charge those enterprise funds and put that money into the general fund. And if you notice, I tried to make it a little more detailed and a little more cleaner on what we charge the water, sewer, stormwater funds to move into the general fund, and that's that stuff on the green over here. And so these orange cells are the numbers that are put into the expenses on the water, sewer, and stormwater departments, and that happened. But what I failed to do was because it's an expense out of there, I forgot to put that number into the revenue on the general fund, and I left the old one here. Just I didn't delete the sales. It just is kind of on it for history and revenue. So they were referencing The revenue side in the general fund was not the same number. I know you can't really see that, but it was off by 3 or $4,000 in each one. So so as part of this, I corrected that issue. Just wanted you to be aware of that. So that's the first big kind of budget amendment that we're talking about today. The second one is actual bigger me is the purchase of the software and hardware. That's gonna be $12,000.

Now we have a line in the budget for code enforcement that was $5,000,

and our proposal is to move that up to $13,000 to pay for the 12. That would lead one in there for kind of fluff or mailing and other things that come along for the board that we need to handle. So we're looking at that as kind of a using that $4,000 to say these. And in addition to that, we when I sorry. Let me back up for just a second. When when I when we went to when I went to staff and said we're gonna amend this budget, I made it clear is I didn't want us to come here without with just our handout saying we needed more money. I wanted them to look at the potential and the possibility of other places that we could take money from, maybe reduce expenses, and be able to show that we were getting as far as we could, not where we could, but we feel like it was important. Or leave what we thought was important to help cover this cost. And while we're not here before you telling you, we're just asking for these amounts out of our stage where we have a a solution for some of this to kinda eat and stop on that. And and the code enforcement is a little bit more difficult than the other one because planning it comes out of the planning department that really doesn't have a lot in it, doesn't have a lot of wiggle room other than projects. And that is not where we want them to take this. This this is not a one time money kind of thing. So we could probably, to be honest, just knock this money out of the project. We have a couple of projects in the planning such as the account center plan we spent. I think we scheduled $20,000 to have that done. I think the the the the students set resume for a closer to 15,000. There's a couple of other projects we could probably could've just got this one after. But we we we wanna be more transparent, show that we will see where we could. And because it was a really thing, we try to just be very transparent about it on a on a proud staff. We're talking about what the Public Works did on their side. But

in this case So snuck means legally move money within funds. Mhmm. Without this snuck, we could have snuck the money. But I think you I think that means legally move funds without your missing or a budget. Right. K. Just to be clear.

My apologies. The argument was to not Right.

On it. So

there's a word, you know, that people look for when governments are talking to Andrew Keith. On

YouTube too. Everyone's watching.

The the expense. We also I guess, the same, the accounting department's pretty tight. So we took this out of administration in the general fund, out of department expenditures. We reduced that by $4,000. And so we we're kinda looking at this as an $8,000 cut. So, really, we're looking at $5,000 increase in expense this year with what we're proposing. And going forward, it's gonna be about $6,400 per year every year if you want to make this decision to report a bit. Is that

cool?

This is just asset.

This is just pro.

Alright. Yeah. So this one's just pro. Can I clarify something though, Justin? For for that 6,400, 4,000 of that would come off because, we have $5,000 in that code enforcement line, and we think we only need a thousand. So, really, as far as what we would budget, I think it would be about 2,400 more than what we currently budget in each year. So instead of 5,000, it may be 7,400. Does that make sense? No. We we don't need to add an additional 6,400 to the budget. We would really just be adding another 2,400 to what's in there. Oh, what's there now? Yeah. Unless Right. All out of Right. Right. It comes through the next I mean, if you just compared it to this year's budget for next next year, that's it'd be 2,400 more.

So all of four with this is $6,004.

But we budget 5,000. So we have to put that on at a new 14. We're probably an extra thousand just for extra mailings and

printing and kind of just other things to go over and put a portion of the camera. Yeah.

So but it is it once you once you purchase this, you purchase some hardware and software, but then to keep the software alive, it is a full 6,000 blocks of gear.

Clear?

Yeah. Alright. So that's that one. The other one is the asset management, and this one, honestly, gets messy with just trying to budget because it is across those different departments. All departments in the city, at least public works, will use this. The parts department, the streets department will use it. And so this goes back to those admin fees and missing those admin fees. And so we did the same thing. We're looking at where we could cut money out of the existing budget, and we came up with about $15,000 we felt we could comfortably cut across multiple lines and multiple parks throughout the throughout the city. Public Works trainings, the street department maintenance, parks maintenance, and the sewer maintenance budget were all reduced a little bit to total $50,000 to help offset that 18. So you're looking at about $3,000 increase to this budget this year. Now we would probably hold those same numbers, but so you're not gonna see an $18,000 increase, but the software cost $18,000 a year to keep alive. Well, that's kinda why we felt this was a bigger decision to be for council to make sure you were clear on that. You understood that. But this is kind of a long term investment in taking care of our roads, water valves, or water pipes, and the assets that we have on the ground. And it just gives us a way to be more efficient with those, and we believe that, you know, hopefully, with taking those cuts out of those maintenance that the software will increase our efficiency enough to help offset that as well. So I'm gonna throw out the notes. And then, really, the last part of that is just balancing the funds. And so we took a the store in the water we have, we were already putting money to save, so we're just putting a little bit less than saving. And because of that error that I mentioned in the first, it's a very small amount of the thousand dollars actually is what we're not putting in savings and is going into the budget for expenses. The other is true opposite is true, excuse me, for stormwater. Stormwater, we actually had a pull we were pulling a little bit of money out of savings. We're pulling out thousand dollars more out of savings to cover this than what we were doing in in the previous post budget. And then the last and final thing is just to balance the general fund. We're putting money into the general fund, but because this is where it's real messy. Because of the money that came out of the water service through the water into the general fund, we're actually putting more money from general fund in savings into the capital projects. I should know that number up. K? But it's actually putting more money in towards so we're putting more money from the general fund in the savings. And so just those little changes just to show you how messy it gets whereas 19 different lines in the budget, and those are the lines that are outlined in the resolution had to be amended or adjusted to make these changes and to balance the budget. So, hopefully, that's clear. But what we tried to show is that we think the software is gonna help us be more efficient and more effective, and we tried to cut out what we felt we could in the budget to help cover this cost. And we understand that it's a big expense moving forward, so we wanted to make sure that you guys are on board with that. You understood that, and that it was seen before we did it. Happy to clear up that money mess if anybody got questions.

Well, thanks for that presentation. Do you have questions for Justin before we go to the public hearing? Maybe just one so these

European software subscriptions, is there, like, a five year or just a year to year? So if if you decide it's not working, you just cancel that. Obviously, it would be a well, they still have the hardware that we bought at this moment. Yeah. Correct. They are year to year.

And

we expect there's not a clear promise of escalating costs, but I do know that the asset management have shown us a history of not raising or increasing the cost. And so I am not sure how the what the increased cost have been for the code enforcement. But I just assume that at some point, these all things go up. But that's what it is current and foreseeable future and what we have

promised to us. Thank you.

Question, Faith. Just a little understanding on what programs are doing. I'm assuming that asset management is helping us track what we've already got, what needs to be replaced at certain times and preparing for budget. I'm a little less intuitive

with the proof of enforcement software. Okay. Well, you know, the assessment. It's literally just to keep track of everything that we have as an asset out of our level of water bounce, all of our water line, our boats, and all of our sidewalks. Just just kinda everything that's seen and maintains, and it allows us to put them into a program to be able to analyze where the best bang for our bunk is and and what needs to be done. So, for example, FireEye received to be flushed every year three years. I'm sorry. I have a lot of years in all the detail, but we could go in there and track which ones needed this year, plan it out, and also just repairs. If we if we have a repair and see it fire five times, well, it might just be easy to replace the fire with the new so it's it's a way to really manage and try to maximize the efficiency and push your dollars as far as possible with the things that are out there in the ground being used everyday life systems. But that's the asset management.

And then Please. Like, I understood it from speech presentation. It it's also a way to track costs within his department. For example, how much money do we spend on flushing I'm sorry. Let's see here. How much money do we spend? You know, the big things we can see, but there's a lot of little things that that this would allow tracking of that. The little things turn into big things when there's lots of them. So labor cost as well.

Okay. And, unfortunately, you might would you have been here and correct me if I'm saying anything wrong. It's it's a warning getting warnings for us to be able to know if that's a second offense or not, we've gotta go to that history, look in that history, find whether or not that person's already been warned, has been warned, and be able to to know exactly how to follow-up and follow through with the case. There's a lot of things like that. There's a lot of things that a lot of hey. What were you gonna say that Evan sits in his office and hammers out and sends and of course, now sends it automates stuff where it's it it automatically makes them you can when you first set it up, it's I mean, this could go out at this time on this day, and we'll not have to do it for you. So I think the big thing for the code for it really is time saving. And and in that way, Evan's able to be out there spending more time doing them Portland's actually making change and enforcing the codes as opposed to sitting in the office, looking things up, following it up, and doing paper.

Yeah. May maybe yeah. That that was great. I I would just add, like, a couple of detail to that. So it actually it does all that tracking and everything, but it also is hardware that prints out whether it's a warning or or a citation. Anything that we give to a citizen, it's right there. So rather than mailing it, we can give it right on the spot because because you have it you have it right there. So it's a lot more timely, and and then it has the benefit of, let's say, you warn them. The next time you go, it'll it'll come right up. Okay. Well, you've warned them one or two or three times, and and you know, okay. Maybe this should be a citation. Where now you gotta go into your calendar and set a reminder and and have a spreadsheet to track all of that. It'll it'll automate all of that. It also provides a lot more efficient way for people when they do get a citation to pay. It'll just have a little, you know, QR code or something where they could go on and just pay online rather than having to come into the city office or, to to do that. So there's there's that benefit and and just more more timely, way to to communicate with residents. I I think Evan's been doing a good job if someone's home to to talk to them, you know, if there's an issue. But a lot of times, people aren't home. And, you know, when people get it, whether it's a warning or citation, it's not a it's not something pleasant, but I think it's even less pleasant if it's if it happened, you know, two weeks ago, and now they're hearing about it versus versus they're hearing about it right when you know, right on right when it's there.

Yeah.

Yeah. Did you have a question?

Yeah. So Carlos just on the asset, it's 18,000 for the setup and then 18,000 a year, and they don't have just that ongoing maintenance. They're actually waiving the setup fee, which is about $17,000,

but we're only paying the annual subscription. Okay.

Okay. With that then, counsel, with your permission, I will turn this to the public and invite anyone who wishes to address the counsel on this topic of amending the budget for purchase of these student pieces of software. You don't have and Justin's bringing me a list. You don't have to assign them. Angelica, which is Diane. We're so happy you're here. You could stand up and just say hi if you want to. Hi. Well

Please.

K. Anyone care to address the council on this matter? Going once, twice, three times. With that, I will close the public hearing without public comment and move on to the next agenda item, which is council's discussion and consideration of this budget modification.

Okay. You know, I just appreciate, you know, that we're trying to be efficient with the time frame. And I appreciate staff and all working doing this. Like, I think this will help make us much more effective.

Okay.

Other other thoughts? I'm gonna spend a minute talking to Levi and Evan about code enforcement, following up a little bit from our when you made presentations to us. Okay? Now let me let me start by saying that code enforcement is probably no. It is the most difficult job in this city because it's very, very hard to tell people when they have messed up and to do it in a way that helps them understand where they made mistake on the codes and banks and helps them understand from an education point of view to, you know, why the council has asked has enacted those codes and why the council's asking you all to enforce the codes that they have adopted. Now I I firmly believe in code enforcement, and this has been a twenty five year discussion while I've been involved in this process. And we heard for many, many years that we're just not doing enough in terms of enforcing the codes we have and what's the point in having them if we don't enforce them. And Evan, with with your recent involvement and, Levi, your support of Evan, we're we're definitely taking a more active role, and and that's the right direction. And I appreciate that. At the same time, I I worry that buying software that increases our efficiency of code enforcement means that I'm gonna get a lot more complaints from citizens that are very unhappy with some of our methods of code enforcement. And I'm gonna be frank as I talk about those again recognizing what a difficult job that is. I don't probably one of the hardest things that was for me to hardest things for me to hear for for years of being a mayor was, Larry, why do you wanna be, bless you, Chad. Why do you wanna be the HOA president? Why do you want to enforce what we see as citizens and arbitrary set of codes and just be mean about stuff. And so this is a disconnect, I think, that that we have. I think it's a disconnect that, hopefully, Levi and you, Evan, are are willing to work on. Okay? And the disconnect is that our increased effort on education, which I'm glad we have education as a prime objective instead of writing citations because that what we really wanna do is modify behavior so we have a happy, healthy place to live. But I think our process of education is missing an opportunity to explain the intent of the code. And so we talk about the letter of the law and the intent of the law. And they're two different things. And I'm hoping, especially on warnings, that, you know, you would agree with me that citing chapter and verse of the code that has been violated doesn't really help people understand why the council enacted enacted that code in the first place and why we we were asking you to enforce that code. For example, parking in bike paths, that's a there's a really, really good reason why we don't park in why we don't allow parking in bike paths and why we issue warnings and why we issue citations. That's because as as a cyclist, we know I know you all have probably had the the experience too. You're riding along in the bike path, maybe on Thursday morning south, and there's a car parked in the bike path. That is a serious safety hazard to the cyclist, and it's a serious serious hazard to vehicle traffic as well. But if our warning says you are found in violation of code dot dot dot dot dot that says you can't park in bypass, there's no opportunity. I think we missed an opportunity to explain, look, this is for the safety of people that use our bypass because this is an obstruction in our path that may have to find a way around that. And so I'm hoping that we can take some of the, you know, the the suggestion to say, without writing a book, here's the intent of the code. Here's why the council has adopted this code, and this is why we're enforcing code, especially on warnings. And when you get citations, you know, you have to document all the things that they did wrong because with chapter and verse because it becomes a they have to be sided with something specific in the code. Let's talk about wintertime parking. Right? I I saw a red line version of our notice that we were gonna put out for I didn't do the red lines, for, wintertime parking. And, again, it was a it was a it was a notice. This wasn't a warning. It was just education to get in front of when we start enforcing our wintertime parking and said, look. Here's the chapter and verse that says you can't park in the streets during this time and I think the red line version that I saw was much greater that just said, hey. Wintertime months that prohibit parking on the street are are coming up, so please be aware of that. And and you we know we might add the reason we have wintertime parking and restrictions in the streets is because we're trying to plow snow. Now we're trying to avoid safety issues for the plow drivers and property damage to cars that are parked in the street. So that's my hope that as we figure out how to

achieve

modified behavior, which we're being successful at, but thank you for that. As hard as it may be to somehow achieve modified behavior with people or citizens better understanding why why we're out there swinging a stick out. I think that one of the keys is and and I know this gets hard because it gets into an an area of discretionary enforcement. You know, what's the difference between discretionary enforcement and arbitrary and capricious. Right? I think that a guiding light there is trying to have empathy, trying to put yourself in the citizen's shoes that you're writing the, warning or citation for. And if it you know, you can see why, for example, we have 25 feet of asphalt in front of City Hall, which up until last week and thanks to public works, we're getting stripes on there. That was 25 feet of, bike path because it wasn't striped if there's room for parking and room for bike paths. Now as a guy that rides past City Hall on his bike, I didn't feel endangered by people parking on her out in front of City Hall. And so that might be a case where I know we're not writing citations for that, but where, you know, even in that case and this is before I was trying to say, you know, that really doesn't change the outcome of safety for Cypress in in the White PAP. So that's a case where maybe putting ourselves in the citizen's shoes that are receiving the boring or the or the citation might help us not have so many people mad at us. I'll give you both a chance to respond to that if you'd like. Yeah. Yeah.

So I think I think there those are some good points. I do think just a little bit of history on our letters and the way they're written. Until a couple of years ago, they were actually prescribed in city code on how to write them. And when we changed city code, we, at least internally, as staff, like, I did, thought, you know, I don't feel like the letter's broken. I feel like it has all the information needed, so we'll just continue with that. We've since added a little bit more detail on the why, but a lot of times, it's buried under all that other information. So I do think I do think that's something we can work on, particularly, you know, with with the letters we send, which a lot of times, that's how they find out. There are, yes, there are communication. There's we we get we have phone you know, Evan takes a lot of phone calls, but, usually, a letter is is kind of the first thing that that people see from us, and we we we're taking steps to work on that. I do think it's it's a it is a tough balance because you do need to tell them what code they're breaking and what and and really how that relates to whatever they're doing with I I don't really know how to get around that. I know that, for example, the the war they're not warnings, but they're kind of an announcement that we're we're going to start wintertime parking. That's not necessarily it doesn't come with it any type of allegation that they're doing anything wrong. It was just an announcement. So we do wanna be clear to people that this is a warning. And if it's not corrected, it could result in a citation. It could result in these other things. And that was all prescribed in a previous code, and I I feel like some of that detail should remain just so that it's very clear to people and they're not surprised when when we do come out and and decide to cite them or those other things. But that said, I think I think there's some modifications that we can make. I think there's some things that we can some details that maybe we do leave to a citation rather than getting into every single word that's in that's in the that's in there. So I I think I think I do I do think there's an opportunity, and and that and that's something we'll do. I I also think that Evan, from my observation, has done a lot better job of explaining the why to people. That's a that's something I've always struggled with because a lot of the codes that we have I wasn't here when they were enacted. They're not written in a way. I I have I have to kind of come up in my head what I think the council may have may their intent may have been, but that's something we can study, that we can work on so that we can be better about explaining that. I do think Evan has done that. I've I've I've observed in in several communications explaining the why, and this is for safety or this is for beautification, whatever whatever that that is needed, even if we have to be generic about it because we don't know all the reasons why. I think I think we can we can explain that better to to our residents, and we'll and we'll work harder on that. And I do think and and the other thing is, I think, with this software, we can incorporate that language in into the warning so that so that everyone gets a consistent message, which I I also think would be valuable.

And I would be happy to tell you whatever I remember about why we might have adopted

an order stat related to one thing or another. Yeah. Yeah. And we could we could work with you and any others. Value yourselves to

to help with that too. I I don't you know, again, letter of the law and intent to the law. The letter of the law needs to be very clear, needs to be very cut and dried. And I think if we take our best guess at what the intent was, it's like, well, parking in parking in bypass. Well, you know

Yeah. We could we could definitely do that. I was always careful about it before, but

I'll help you Yeah. Come up with poetic license because, again, I think that's helping people understand the code as opposed to strict enforcement of the code. And I'm willing I'm willing to take a little bit of poetic license there and take the blame for getting it wrong if I do. Right. And then I I don't mean to, by any means, put you on the spot. You're a hard worker. You do it. You you're doing what we ask you to do. You're you're making this a a a safer place, healthier place. Just not sure how to get people happy about being told that they're not doing these right. And I I cheat to to to give us whatever you like to talk about. I appreciate it, Larry.

One thing I would like to point out about this new software is that it will give us the opportunity to differentiate the warning from the citation. So we can change

you could go to one warning,

super nice. You can go to the second warning, a little more aggressive.

That software allows us to do this

consistently throughout the whole process.

Okay. You can bring them. Yeah. Thank you. That that's good to know. And above all, I wanna stress, I see this every time that I get a chance to talk to you about these things. The number one the number one priority that you should have is keeping yourself safe while you're on the city's parent on code enforcement because we we know that there are issues there. There have been issues not in niggly but issues in other cities that have resulted in, you know, terrible things that we just don't wanna deal with for you and your family and with the city. So so please always be aware of your own safety, and and we'll help you on that any way we can. You know, part of it might be the the political rhetoric is is just not pleasant from stem to stern, from top to bottom. I think that people should always have a healthy distrust for the government, but I think, especially on the local level, we can hopefully find a friendly way to help people become

willing

willing what do I wanna say? Willing participants in what our goal asked for. I think that the way we talk to each other at the national level and the way we talk to each other even at state and county level, it's it's not helping. But this is where we take our stand. So that's what I'll ask. It's a tough job. K. That's the end of the line. It's any other thoughts? So the motion is, hopefully related to the motion. The motion is not for you to accept amendment of the budget to buy these, pieces of software subscriptions. I do have one quick one specific question. I think I asked you this. Levi, maybe I'll ask you and maybe Justin or Tom, you can fill it. I'm not a fan. I know this is where we're going. I'm not a fan of subscription pricing for software. You know? I kinda feel like I buy a piece of software and I should be allowed to use it until I'm not happy with it. Now if I wanna buy a new one, I will. What if we what if we decide we're not gonna pay the subscription? The software we have seems to be working fine. We paid this for a subscription three or four years. We don't seem to get more functionality or new features or anything else. Maybe we get bug fixes. I hate to I hate to pay a subscription for somebody to fix their bugs. But what if did you guys know? What if we just decide to not pay the subscription fee and just use the software we have? Is there a time bomb in there that says, oh, it's not gonna work anymore? This is not a this is not a critical item for adopting this change. I think it's more of a question we should remember to ask through four years. Would that?

Yeah. I I'm sorry. I'm not

I didn't I wasn't present if in when that question was asked. I do know that we do own the data. So if we were to walk away, it's not like we're losing all the data. The data will still be there. We just have to find another program that would adjust that. Yeah. Because in the background, it's all spreadsheets and Okay. Tables. Yeah. Is it Excel spreadsheets? No. But I I don't know what details Yeah. Okay. And, again, that's not critical for tonight's decision. I think it's something to ask in three or four years and say, this team will you know? What if what what if we like it, but we don't like it at $18,000 a year? We're not getting $18,000 a year of value Yeah. Out of updates. You know?

That's why I asked if this is a locked in contract then. But Even

my even Campbell Scientific, my career at Campbell Scientific, we never did that. They're going to that. Yeah. Okay. So any other thoughts or comments, questions from council discussion? Right? Saying head nods, I'm gonna ask if anyone objects to voting on this budget amendment. Hearing no objection, Cheryl, can you call the roll for us, please? Resolution twenty five thirty.

with with C Corp. Okay. Thank you, Eric.

For allowing us to take a recess, and we'll come back to order. But picking out that number 11 that's at a site map Google for a religious meeting house. Levi,

Yeah. So Church Jesus Christ of Latter day Saints, they've submitted a site plan, review application for a 20,000 square foot meeting house. This is at and I'll orient you a little more on the map, but it's at 3420 South 1200 West, right adjacent to the Nible Meadows subdivision there. Planning commission approved the concept plan for this, but they also approved the conditional use permit, and they'd reviewed the the site plan. So this is the the site plan, what's being proposed. You can see the the building there in in the front for the church with the parking around the side and on on the back. On on the backside of of the property, there's a little space for pavilion and and some recreation space and then a a walkway that leads to what will be the the pathway that is going to be built in conjunction with Nibley Meadows along that 1100 West right of way. I should mention also that the applicant is online. So if you have any questions for them, they're they're on Zoom there. But I'll go through and and just go through staff's analysis. This is the landscaping plan that they've submitted, and staff has reviewed this, and they, you know, determined they are they are compliant with our with our standards, including for waterways landscaping. So you see some in green, the turf, and then some other materials or ground cover in in much of the area. There's and then number of trees and shrubs planted throughout. This is a rendering of of the proposed building. It's it's all in brick veneer and couple different shades there, I guess. But that's that's what it will look like approximately when built. So just looking at some of the considerations here, look at architectural design. The city does have has adopted some design standards for commercial and institutional uses. And in general, looking through theirs, the looking through there on the architectural that the brick veneer facade meets the standards for materials, textures, and and colors. There's one one standard here that they they're not meeting in that 60% fenestration. So at the ground level within within those standards, it it it states that, there's quite 60% glass windows and doors. But the applicant has has requested an exception to this requirement, and I'll just read that aloud. Church meeting house, so difficulty operating, if classrooms, offices, or meeting rooms had a large amount of clear window area front of your street, religious meetings require some isolation from their surroundings for congregants to community worship. Classrooms require some isolation in order to provide a productive learning environment. Private offices require some isolation in order to provide a place where people can share their deepest feelings with leaders. So this those design standards, it's not quite as hard and fast as as, for example, our city code. There there there is an opportunity for exceptions if if there's a justification for it. Planning commission has recommended to allow, you know, the the current design despite despite the standard given the the justification the applicant provided. I can go into more detail, like, the specific verbiage that's in those design standards, but, basically, just give gives that discretion to the approval body. As I mentioned, proposed landscaping meets those requirements for the tree number of trees and and water wise landscaping, including street trees, by the way, and and they're and they do have they are proposing the well, on this, their the parcel is about 10 acres. They're developing about five acres of it, but they will improve the street frontage for the entire parcel, the curb gutter and sidewalk and and street trees along along that southern part of the property as well. Parking and access. This was, I believe, the first project we had where we can kinda test our updated parking standards that the council recently adopted. And the as far as the vehicular parking, you know, for for meeting houses, it's it's a little bit more such as this, it's it's a little more complicated formula than a lot of it. It's not just a square footage. It's the number of feet of fixed seating and the number of square feet of movable seating. And, anyway, they they provide the applicant provided details and staff reviewed those. And what would be required for this building is 245 vehicular parking stalls, and they provided 319, for bicycle. What is required is six stalls, and they provided eight. There's two vehicular access points from 1200 West, and then there there's also and they're they're showing it on their site plan, a third access point if there's if it went the prop property's developed further. That was something that we we reviewed. And, you know, with with Tom's help, the recommended just so that act we wouldn't have, you know, four access points if if something's similar developed to the South. They they would just get one additional access, and then they could potentially share an access for for one of the other ones. For signage, they've the proposed identification sign doesn't doesn't exceed the maximum dimension requirements, which is pretty limited, but they they met that. And then for utilities, again, I put it on here on construction drawings have been reviewed by city engineer public works for conform conformance to applicable standards, but there are some minor comments. They they didn't they didn't approve it. I I didn't correct that typo from planning commission. My mistake. But the one of the conditions that the recommended conditions of approval I'll go through at the end is is is that those some of those minor comments be resolved

before

as a conditional approval. I'd already mentioned the streetscape. I guess I won't go over that again. And then canals, they they do they are proposing some modifications to the irrigation canal that need to be approved by Nibley Blacksmith for irrigation. So the planning commission and staff's recommendation is approval of this site plan for for this meeting house. By the way, I didn't mention at the beginning, you might be wondering why this is in front of of city council in the first place. So within our our commercial zoning standards and and, really, they apply not just in commercial zones, but they use if it's a commercial or an institutional or industrial building, Any, the site plan, if it's over 10,000 square feet, the city council is the approval authority. That was so that's why this is in front of you. We've had another one, like, for example, one next or almost next door to us that was less than 10,000 square feet, so planning commission approved that one. So it's it's because of the scale of the building that that this is in front of you. So findings, application is sufficient sufficiently compliant with Nilly City design standards for commercial and institutional uses with an appropriate justification of modifier requirements for minimum fenestration on the primary building facade. The applicant is compliant with minimum parking standards. Post signage is in compliance with our code of proposed utility plan. Complies with the new design standard specification of the exceptional minor comments may be verified by the city engineer prior to construction and then propose use as a conditional use in the residential r two zone. And and the and the conditional use permit has been approved. Recommended conditions. The top seven were recommended by planning commission. Staff is adding one more just with with some recent communication, that I'll that I'll go over. So any future additions or development of the site beyond the proposed meeting house or with parking and landscaping subject to further site plan review. The applicant must obtain approval from Mille Lacsnet Fork Irrigation Company for modification to canals on the property prior to construction. Water shares or rights must be provided to the city in in accordance with Nibley City code prior to construction. Public utilities, and it must be recorded along the frontage of 1200 West in accordance with Nibley City standards provided for utilities. Conditional use permit. Actually, you could probably cross this one out because that has been approved. The number six, the applicant must receive final approval from the city engineer for construction drawings. The applicant must obtain a fence permit prior to constructing any fences on the property, ensure compliance, Nibley City code. The applicant for this one, I'm I'm going to mention the applicant has has told us what their intentions were for offense. They did say on the north side of the property, they intend to put up a a vinyl fence, and that's that's the part of the property that abuts some single family home lots in in Nibley Meadows. On the east side of the property, they intend to put a chain in a transparent chain link fence, but open up, don't open up the area where the the path would go in, so without a gate or anything. So that's what they've intended to do, but and to be compliant with Nibley City code, they would need to to keep that open. So we're we're we're just recommending that they get a fence permit prior to any construction of any fence. And then this last one is applicant to install a transfer switch at the meeting house to allow connection of a power generator. So our our our emergency manager, Chris Searle, he he has worked with some of the churches here in town to to install a transfer switch at at at their cost, but the city has a generator that it's set up where we can connect it in in case of an emergency. Let's say we have a major earthquake and we need to use it as an emergency shelter. That's that's the reason for that. The applicant has it's not currently shown on the plans, but the applicant has agreed to this over over email. And so but we're just just to memorialize that we're we're just recommending that as a condition of approval. It's not necessarily a a standard that they're they have to do it as far as city code, but they have agreed to do it. And and we and we we appreciate the, you know, partnership that we can have. So in case of an emergency, we these buildings, we could use for for that purpose. We can power them.

So that's it. Terrific.

Thank you, Levi. Questions from the council before you begin debate? Okay. We can

do that. Yeah. And the applicant is online just to remind you of regards the IP. Yeah. Yeah. Leif Harris. He's from BHB Architects who's representing

the church. Okay. Thank you for your remote attendance with the what name? First name? Leif Harris. Leif. If you have any add at this point, please go ahead. And if you'll stick around for questions if they come up with the council, we'd appreciate that too. But here's a chance to add to anything Levi spoke to.

Well, Levi did a great job. I don't have anything really to add, so I think we're okay. Okay. K. Thanks, Vlad. Thanks for attending our meeting. Glad to. Thank you.

Garrett, we're gonna give you a motion to approve

site plan

for the images Meeting house

at 3420

South Of Oak Ridge with conditions one through four and six through eight from staff.

Okay. I have a motion from Garrett and a second from Kaye to approve resolution 25Dash29 with the conditions listed minus I have no No resolution.

Not. I mean,

Just site plan. Oh,

Yeah. There is no resolution. No. It's fine. I have my monitors on it.

I'm happy to pass this to

So this is an approval of the site plan. Thank you, Garrett, for helping me understand that. And that's a motion from Garrett and second from Kate. Can

you motion you let the Google? Is it

a screen screen screen screen. Yeah.

We can make it to it. Yeah.

Yeah. Okay. What's in it? Sound good. Discussion?

Not hearing any. Is there opposition to voting? I see no opposition. So guess what? Let's do this with voice vote. Sure. Are we okay with that? It's not a resolution. K. The council will ask you to say aye if you're in favor of this site plan approval. Aye. And if you're opposed, say nay. Site plan approval is achieved for to zero. Thanks. I hope you didn't stay up just for that, wife. Hope we did. Oh, we're good. Thank you. Look forward welcome to Nibley. Appreciate you. Well, you you're the we we welcome this project to Nibley.

We're excited. Thank you very much. K.

You want me to.

You okay?

It's Just don't know. You don't want just paying the lunchtime.

Alright. Yeah. Well, we can I'll pay attention to you guys. Okay. Next is resolution twenty five twenty nine. This would cancel the mayor election in Yuba City. I see what you're saying.

We can do it. It would be. Okay. No. But we can do it. I'm not sure. Okay. So you can be there.

Should be there for a second? Okay.

Okay. Katie? Alright. Katie. I'm gonna I'm gonna watch this one. You got And you have things good at this. So

this one is a resolution to cancel and we got a reflection for the mayoral race because

the. Mhmm.

How old do you have? Sheryl's got some stuff.

So it's been expressed to me because of the the great candidate to help with the elections from candidates that we already seeing their name on the ballot, but it's it's a sign up for. It's not on the ballot, so I immediately reached out to Cash County, and I'm so glad I did because, there is a Tuesday code that took effect in 2025 that if there is a race that there is a post candidate, we have to pass a resolution. The city council needs to pass a resolution canceling that election for that electoral race, and the house will declare the end post candidate as the This has to be done fifteen fifteen days prior to the election. We are well ahead of that schedule, but county gave me a call again today to make sure that this was happening tonight. And for that reason, I'm asking the council to waive this second reading because our meeting in October will be a couple days to leave with that deadline. I have reviewed the code thoroughly, and I've got the notifications prepared. And I'd ask to be posted tomorrow, editing the council's for votes

resolution. Thank you.

Any questions?

Did we save some money in the election doing this? We did.

A little bit of ink.

Question. Sharon, is there a procedural question? If if somebody wanted to do a rioting campaign, do they not have that chance then? They're not at work. The rioting campaign. Oh, there's no Yeah.

We're writing. Cool. And there's no. So but all of those conditions that look bad. Great.

For for post. Mhmm.

This is our first time in Italy. So this thing, it was a date that I reached out at. We might have had some trouble with the scrutiny of that elections or. Don't wanna do anything from them.

We'll give you a motion to approve resolution 29 and waive separately.

Normally, the repetition.

Everyone's talking to Lisa. In that case, call for vote. Yeah.

So just yes. And council member, I'll assume what is your vote? In favor. It's my receipt. In favor. Or I shouldn't say mayor, but town's suite. No.

But Council Council member Mann in favor.

In favor. Thank you.

Would you like me to to come back? Okay. Please.

And tomorrow,

who's all driving, whether we'll be meeting, rest at 8AM. Right?

08:30 is when we plan to leave.

And so we not knowing for certain who's coming in, we did post this as developed meeting.

Both the planning commission and city council were invited, and we're gonna go down to a development that was done by Nielsen Homes. He's a large developer here in the state of Utah that's really focused on different housing types and

some some unique solutions to affordable homeownership. They do a lot of things, deed restrictions as far as mail.

Yeah. First of all, owner occupied is a big one, but also they allow for

for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for for

for size. They really have small lots mixed in with large lots

and do a good job of trying to blend those and make sure that there's good quality, both cases. And so, anyway, there's a weird random set of coincidences really that kinda led up to meeting the gentleman that could really kinda get this going to get this set up. So I asked him if we could take a look here. More than happy to give us a tour of the the thing. So, yeah, we wanted to leave at 08:30.

Everybody's welcome. We'll figure out drivers. We'll have drivers that bigger out what we need. So

we'll just meet here and try to leave at 08:30 if you'd like to be there. We'd love to have you. And it's a noticed city council meeting. Correct. So there's no limit on who who would who can can.

And then the only other question I have is, what is the procedure if we wanted to would we would that require a closed meeting? I asked my dues for a land swap with the city with a private individual. And I'm like, I don't know if I'm want to discuss that, or if you're gonna initiate that or see if they're even interested. It's just an idea I've had in maybe trying to help with the city center and and direct.

The last one, I said So I think you're welcome to discuss that possibility with someone else. But, you know, of course, you know, speaking for yourself and not right now. So the the motive again, the the the intent of the law the spirit of the law, that's the word I was looking for earlier. The letter of the law, the spirit of law, the spirit of the law. The spirit of allowing closed sessions is to to to discuss purchase or sell of city properties to not drive the price up because the current owner finds out that we're interested in buying their property and all at once. You know? So that's that's that's to keep from bidding up the price of property that we might be interested in buying. So if you think that that that's that's not a possibility, then I don't I mean, I'd prefer to not go to call session unless there's a really good reason. So I'm sure that's just my opinion.

I just didn't know if there was a procedure around that. I didn't even go about entertaining that or discussing that or looking forward on them.

I may. Go ahead. Just just just come talk to Mary and I, and we'll we'll start it off and go from there, see what's available and what's possible.

K. Monday is in my seat now. Me too. I'm on the solution. Maybe if you can get away from your real job, we can chat on the way to we've got a I'll do tomorrow off because

I've been thinking about this since we did a presentation

with Home Builders Association of Intrigued.

Nice. So

cancel. Yeah. Maybe Thank you, Garrett.

Yeah.

I don't know what it is. Well, it's like

Okay. K?

I had an individual approach me about would the city be interested in

their services creating a flowchart that allows citizens to better understand how to obtain information from a city that so they know where to go, who to talk to, better understanding how to navigate our ordinances.

It's the type of thing that they do for other cities.

They generally attach something to the city website that and they're checking with the city every six months or something like that to see if there's a change. The purpose being more and more people are utilizing, modeling opportunities, but often find cities that it's very difficult to navigate. And, anyway, if this is something that the city is interested in, I can say yes. The city likes to know more or no. Just blah. Interested.

I would talk to him. Okay. Yeah. I'd be interested to see what they have.

And then I had another rep with Nathan and I I know we're seeing this letter. I know others did.

But

it's from Nathan Kuraton. Nathan and Keith Kuraton. I think you live by yours somewhat tonight at this. They live approximately sixteen hundred west and thirty two hundred south, there's a pathway that is a gravel pathway, and they're hollowed back onto the gravel pathway, part of city plans, right, or or trails. Apparently, it was supposed to be a paved pathway. At least that's their understanding that it was supposed to be paved. It is not, and they're curious to know if that is on the city agenda at some point in time and how what they can do to assist and bring that forward a little far often. They have have problems with people walking the in their backyard or riding bikes in the rocks, getting kicked into their yard. They had broken water heads from just the interaction there and wondering if there is something that can be done to minimize

some of the problems. Yeah. We can look into the problems and maybe some solutions. But to my knowledge, we've never ever discussed paving that trailer. It was always from the beginning, it tended to be a kind of gravel pathway.

We

I don't know the it sounds like that was the intention for the beginning, but it is in our active transportation plan as a paved trail. It was in the trail master plan paved as well. So, I mean, maybe that's the intention was that's that was what it was intended originally, but that's what it's showing now. And I think part of the reason is because it's it it's not I mean, this this trail is just a sorts short section, but as we throw to the south, we do have a plan to have a trail along the Hiram's Lou. So, you know, for that section one thing that I communicate with them is that there may be more of an impetus to pay that one if and when it continues south. I'm not sure about right now. I mean, that's kind of a you know, that's a council decision, but that's that's what I communicated with them. Yeah.

Well, then they get the the cat book. We could do good. One of project

with with with a better idea how to prioritize.

Yeah. Yeah.

And

I think it's good. Okay. Let me not take all mine, but I I I would like to give counsel an update on indoor rec feasibility studies. And, Chad, I'm glad you're here. Justin, you can help to run QA on me because I'd like to talk about accounting feasibility study, what we what we learn. It was a week ago. Does that sound right? Yeah. It was two weeks ago. It was on Friday. And then, Erin, thank you and Nathan as well, even though I'm not here to hear it for coming to talk about indoor rec with, ArcSead with the last week committee. So let me talk about the county study just briefly. VCBO is contracted by Cache County. They're the same company that Nucle City has hired to do a feasibility study. The contract with the county is to look at feasibility for indoor rec countywide. And they present they they presented three options to the county feasibility steering committee recently. And they break down into this and that is that county would become would would provide indoor rec for the entire county. And they even talked about geographically where new facilities might be based on how far they are from people and national standards about what sorts of things of of county our size ought to be providing compared to other other counties. The first option, like I say, is the county takes on responsibility for indoor recreation. And it's not a at least in the draft proposal for that scenario, it's it's not a good outcome for Nimble because it means to put things in loading and then they're more loading and not a bunch of that. Like, it's could've brought the package, but that don't happen. So the next option is possibility is to take Cache County and divide it into two separate special service in recreation districts. The divine mind that BCDO proposed would be Highway 30 West Of Logan and 8991 East Of Logan. So you kinda see how the county would be be divided between two indoor rec special service districts. Each service district would be formed and act independently of of one another. And you all know, you know, the process that it takes to create a a recreation special service district. Right. Right? Because you all have started that process. You haven't created it, but you started the process to create. Or you said East and West Of Logan? Yeah. So divide the county into a north section and a south section. Yeah. Yeah. The dividing line between north and south is Highway 89 that goes up Logan Canyon and Highway 30 that is the Valley View Highway. And wait. Jeff would a picture of that. That would split Logan in two, And Logan would have the option depending on where they are in that dividing line. And if they're so inclined, all of these communities in the North and South would have the option to join in the creation of that special service district. One or the other. K? The third option is to not split Logan, but instead create three special service districts. So one for Logan, one in the North along the same lines except Logan as Logan, and one on the South along the same lines except Logan as Logan. So during the steering committee meeting, Logan wasn't there, but we kinda steering committee said they don't like option one very well. And I believe the county representative indicated that it's not likely the county's gonna take this off. That's the county. Things we have speculated in the past. And so we were sort of in steering committee saying, well, no one to option one, but leave option two and three. Now Whitney has Whitney with VCBO has had other conversations with Logan, especially since that steering committee meeting. And none of none of those three options are off the table at this point. So I think option one was fading, but it's still an option that county council would have to decide on. Right? But I think that's what I have to say about, you know, a feasibility study. I'm a little bit envious of the county feasibility study because at least we know where the county is. Right? County is county. If the county wants to take on recreation, the county can take on recreation. Now if we form special service, this breaks the question of who's in the special service district and who's out. You you know, now we go. So political decision and that's where we are in the Mhmm. Our beginning steps to create a South Cash Recreation special service district initiated by Nick. And if I have it right, then our next step on the Nipoli City feasibility study is to find out who's on the boat, who might be interested, what communities might be interested in joining us in the creation of

that that district.

So we focus specifically on Wellsville and on Hiram, and I I I reached out. I could tell that sometimes the people don't return my calls for a bit. They probably don't have good news for me. The news from Hiram and then the my my specific request is after talking about these, would you put this on a Hiram city council meeting? Like, the same sort of process to begin the creation of a of special services to even join Nibley in the creation of that special services district, but include Hirem in that. The answer at this point is no. We're gonna wait and see what county does. So that's the answer from Hiram. Now I mean, we don't need to talk about strategy and tactics and, you know, ways to respond to that, but that's the answer from the from the mayor and hiring. Wellsville, I had trouble getting a hold of Tom Bailey, but Chad told me, hey. You should try to get a hold of city manager, which I did. And the city manager asked the city council in a session just like this. Do you want this on your agenda? And I think they show Ted, you actually talked to Scott Wells the latest. So why don't you update us on maybe faster than I can because I'm getting it on winded here.

But what you may the response from was Phil. Yeah. I was visiting with Scott and Mount Black Football, and he said, hey. I had a great conversation with the council about indoor recreation, and they're very favorable. They they like to consider moving forward with recreation districts. They had a few questions, and the questions were, how much is it gonna cost and location? And kind of related to that, the timing, the time frame. All of those questions are a chicken and egg. And and part of that is, okay. Well, if you're in or others in, if if we know it's just been, like, well, it's an easier question to answer. I mean, long story short, they would love to address those questions. And I I shared this with mayor Jacobson, and he said, well, what did they say about our resolution? I didn't think to ask that. I imagine they would entertain resolution, but we don't know if it would be in a single step or two steps where we get the answers to their questions, and then next meeting, they do. But regardless, Scott said they met it when they were positive. They're favorable. They'd like to explore it, and they'd like to move forward quickly with this step prior to a a new council coming in with with the communication there. Yep. Thank you, Chad.

Aaron, anything to add add to that?

So even though that's a private

Yep. Problem. Yeah. That doesn't have to be public.

Sure. What about, like, just dorm drain, like, from one project on the end of the slew.

I mean, I know the side of Nathan something. Yeah. That's a possibility too. Yeah. But that's not gonna be low moderate income Yeah. We have community. Unless unless there's a pro I mean, even yeah. I I don't just based on my exposure to it, I think that's a pretty long shot.

And you don't have to think necessarily of projects in Italy. So think of the three counties in the Bear River Association of governments, and maybe you see something there that that you could recommend to the governing board of Bragg if they take this off.

I think I was saying this would count or not. On 2600 South between 165 and, say, Midway Elementary around that. We have a sidewalk, which is frequently used as a bike path because just just the way the road blends into the grass there, making it really difficult for both pedestrians and cyclists. And I see that happening frequently during school hours and a lot of the net the trailer court areas posted at going back and forth. But I see it with high school age, kids as well. And I don't know if that would entirely fit the moderate kid, but I know it's a lower price plan.

Yeah. So I get it to Brightstaff. I'm the only other stuff. I have to take that to the Brightstaff and consider. Okay. Sorry. I'm taking what we've been I had planned. It's good. I talked to the council last time about sidewalk safety for pedestrians. You made a a great suggestion. Thank you. I forgot your first name. No. Talking about that I would be insulted in my room. Especially if I was getting blamed for making a suggestion that he didn't make. Sorry. My apologies. Yeah. He's fine. But but here's my first step, and I encourage us to all keep thinking about it. I I kinda went with big solutions all at once, and I decided the place to start is to simply put a letter, like, for me in the newsletter that said we have a problem solved. And the first thing we have to do is bicycles, scooters, especially with the electric variety Mhmm. Need to yield to pedestrians. And please help your kids understand that. So that's where we're gonna start and see how far it gets. Now, parks and rec committee actually suggested that we go to the schools and maybe have the sheriff stand up and say, listen, you little have the sheriff in uniform say, listen. Here's the rules, and you need to obey them. But we we we need to continue working on that. You'll see Cheryl helped me thank you with the graphics, so you'll see something in the the next newsletter and see if it k. I'm done.

Maybe maybe just to address Aaron's question on the winter parking. Yeah. We do have we do have some reminders that are going out to people that are currently parking on the street, which is, you know, legal, but just to be more pointed that, hey. November 1, just as a reminder, winter parking restrictions start, and we also talked about putting some signs out. So those, I think I think Evan's already gonna start putting those reminders out. I think I think we've got them printed and everything, and then, yeah, I need to work on getting some a few signs out just on prominent corners just to remind people. And then, also just wanna mention on on top of one, USU landscape architect environmental planning project, we have another one for a different course that's going to focus on the design of the park at Nibley Meadows and the surrounding area across across the street and all of that. And the we have in the budget, and and Tom's gonna lead the the design process. But before that kicks off, we just hope to get some ideas from from students on on that. We have we have a a concept plan in our, parks and rec master plan, but we've added some space with with Nibley Meadows that wasn't included and and just feel like we can we can get a little consider some more things. There there's you know? I know there's been different opinions on on different elements, splash pads. We won't go into that of whether it should have a splash pad right now, but, just what elements should go into the park and how should those things be configured and the the students will kinda go through the process. This and it'll and that's that's gonna be this semester, and the professor said that they'll kinda kick that off, he said, around October 27, and then and then they would have a final presentation up at up at the university where they'll they'll present their ideas around mid or beginning to mid December there. So k. If if anyone wants to be involved on that project, let me know. Or on or on the other project that I already mentioned, there's there'll be some opportunities to to interact with students and see what their ideas are in the in the shop, and so just let me know.

Thank you, Yep. Save the best for last. Is that what we're doing, Jess? Oh, yeah.

Yeah. Just update on engineering stuff. We're busy, busy, busy with development. They're all in a rush, like, traffic heat weather. They're getting water lines, turbines, trying to get their roads in. So we have Big Line Park, several phases going on. Hawkeye Hollow, two phases there. We have Heritage Parkway, so it's the one that had on 2600 South, West of 1200 West on the South Side there and and Yep. In the Meadows. In the coach. In the coach is just wrapping up. So we just been scrambling trying to keep up with that. With with regard to that also, we're working on capital projects. So you mentioned the 3200 South rapid flashing beacon. So CashStar Electric's been great partners with us. We use the same contractors pricing to just have just do a direct award as you know. There's a long lead on the pull zone that that all the weekends and signs and stuff, but they were able to do some shifting on some other projects, sold three of them, and they should be installed on Monday. They said they're gonna try to do it over the weekend. But on Monday, we should have those up there and program them to give sufficient time to cross that through. So Monday night should be on operation. It's gonna be I'm I'm gonna add a little bit of extra time there because I'm thinking for the school or senior park that there's gonna be some kids and typically program that at four second or four feet per second. Anyway, I'm gonna get a little extra length of time so smaller children get across their phone. So Monday, hopefully, that's all done. Phase five of 1200 West, we're closing out on paved date. They're looking to pave Wednesday, Thursday, Friday next week. So that would be the entire borders, somewhere 3,000 tons of of mass holes. They still wanna keep the intersection at Nipley Park Avenue closed so they can work on the barriers and the bolts. So I extended closure till the thirteenth. You probably received an email this morning. So we're planning on that. The deadline for the contract was October 15. There's been three rain days, and with with regard to those rain days, there's two extra days that they couldn't work because it's soft soil or something. So there's about a week, so we're extended into about October 20. But they're supposed to be done with the entire project, and and we're pretty close to that. We're also working on the well. We we dug or they drilled the test well, which was an eight inch casing, went down 600 feet. They found bunches of water all throughout the water column. There's some weak spots in there. There's some weird colored water that was coming out due to some iron suspended in the water. But we we took a look at all the soil profiles, what water we had available, and staff and the consulting engineer, Sunrise Engineering, developed a plan to drill the permanent well with the 24 inch casing, and then we decided locations that would be more ideal for screening. So that that's where the water would come into the well, and then that's where that's where the bomb so you put these screens in these strategic locations that are high in water and low in contaminants. We did run some tests on water. It was pretty good. There were suspended iron, which is great. That's what we were seeing in that orange the orange water, but it wasn't dissolved. So we feel that we could flush all that out and get that once we develop that that primary production well. Currently, on a production well, they're about a 170 feet. They still have to go down to 600 feet. So that they're advancing at about 40 feet per day, so there's still another quite a bit of time. They don't think they're gonna be able to get all 600 feet with the 2,400 casing. So what that means is once they reach a certain point as they're drilling and they can't drill anymore without breaking equipment, they'll shift gears and start with the the next site down on the casing. So we'll go from 24 to 22 or 21 and then advance from where they left off on that 24. And then once all that 24 is done, they'll they'll put our casing in, which is the permanent casing. It's a 16 inch casing. That's where the screens will be. We'll pack around with gravel, and then they'll pull that bigger casing out. And that's that's our will. We'll be done with that in about two, three months with everything involved. Then we're we're into design at the loan house. Hopefully, we'll have that bid and start a construction early next year. Any questions? Plans, concerns, planning's great. It's like.

Nate, Kenneth, it's Mike, is scheduled for October 20. Let the public know about that, please. They can they may ask questions to me at any time. Got information about that in the newsletter and online, and Volvicide is going out. The newsletter has the winter parking notice on the very front page as it has every October for the past five years, but it is there again. And then it's time for OCCMA training, open in public meeting that We can do that altogether at our next city council meeting, or if you prefer, I can send that out as a training that you complete can complete through the auditor's office that has a small test or quiz at the end. If you'll just give me a excuse me.

When I talk, I talk. If you will just send me

a email if you have a preference. If I don't receive an email, I'll probably just put it that'll just have an error put on the next.

I think you should train us all at the same time, but how about if you train us all at the same time, but we'd have to take a test by ourselves and then hold up our scores to the to the public.

Can you do the

the meeting training? I'm going for a popcorn event.

Thank you, Chad. For you.

Jed, do you have anything?

First of all, I'm

very excited about the crosswalk at 3200 South. We've noticed with Richland Development, a lot of that community is crossing the street to go to enter park, especially for our events. We had a lot of bikes and shoulders crossing, so making that safe space or that space safer is is quite a deal. Very excited about that. Also, I I was not at the personal meeting meeting. It was also a joint meeting with the steering committee for indirect last night. Thank you to Levi and Curtis and, mayor Davis and Aaron Nathan for participating in that. I have had a chance to listen to most of that meeting. I I've missed a a few bits and pieces, but it's very welcome meeting. Why I need to be there? You guys wanna take that over? And just a couple of quick comments about indoor rec. Mayor Davidson mentioned conversation that he had with the current mayor, Miller. And I would submit this that, she and person was not present when BCBO presented the results of the survey, regarding her community. And I don't know if that information would help her better understand the landscape and and the interest of our community. I will say this. I've had conversations with other hiring council members. One of them with incumbent that's running another that, will stay on council that are very interested and excited about, entertaining a resolution for indirect. So an interesting situation scenario in Hiram there and and some council members that have expressed that they can get behind it. The other thing I would say is I'm excited for the opportunity that you have to go to the League of Towns and Cities. I encourage you to have discussions with, our colleagues, especially those in the valley. I know that Erin and Nathan took an opportunity to do that with with some of our friends from Providence. Bring bring up, please, any cloud collaborative efforts, whether it's fire district or or water, indoor rec, whatever the case may be. One of my previous managers taught me that it's important thing to give. So if there's a way that we can give to them and exchange and help each other out, that always opens doors. And then, also wanted to report to you a little bit of work that, we completed. Today, we had a meeting. It's a a meeting. Northern Utah Recreation and Parks Association here this afternoon, kind of a lunch and learn. About 25 of my colleagues were here, but we hosted it. We came up with some of the topics and and presentation material. I invited a couple of, professors, one from Weber State, one from USU, to present what their programs are about and how we can connect with universities for the benefit of our community. They certainly talked about recreation management students and shared that Nibley is kind of a champion of tutoring and mentoring interns and suggested we might be a good pattern. I shared some things. But the USU professor also suggested we look at other ways to leverage students and professors and programs to the benefit of our our community. I'll highlight one that we may do. We've been Morgan Farm has benefited from SKU, but I just have you. I agree. But another part of the discussion, about half of those attending were very interested in solving motorized vehicles and parks and dogs and parks. And that's something our parks and our committee has been discussing. The mayor mentioned some things, today in his reports. Couple of things that I learned is some of the communities have standardized some things. However, their challenge, similar to ours, is enforcement. Getting law enforcement on board to do something about it. We talk about educating the public. One of my colleagues suggested after we had, you know, heard this presentation from the university that perhaps we could leverage marketing students to help us craft an education piece that would, help parents especially understand, where it's appropriate to have, you know, certain motorized, fire retard, wheeled vehicles. I've also educated them on update of of state law. It was also suggested that we take the same question and effort to our our state organization and see if collectively we can come up with some solutions that we could share with every club. And so, we'll be working on that. I'll definitely report to you on that on the good news. I'm excited that this council wants to stay ahead of that. And and on that comment, I I really appreciate kind of leading out on indoor rec and and applaud that, that bravery as Cheryl mentioned. And last but not least, to Kaye's point, I love the flowcharts. I'm the mobile flowchart. Where you can see everywhere I go, there's a chat. I have a question. What about a shed? What about this street? What about this coal stack? I would love to point them to that. Often, we'll point them to our website or point them to one of one of my colleagues here in the office. But if if there was something that would direct people, I'd even ask them, hey. Let's pull up the website, and I'd watch them navigate. It's interesting to see. Even even when we have redundant navigation, sometimes they struggle to find things. And and pictures help tremendously. Maybe that's everything you'd like to

thank you. Thanks, Chad. Justin, what do you have? Sure. Really quick. It's audit season, and we've implemented an internal audit. I believe Aaron's helped us in the past and Kayce helped us in the past.

And

sorry, but we're getting a while, but we're just would like to know if anybody would like to help us with that this year. Really, we give a list of things, items to check on and just have the opportunity to kinda do a little bit of an audit, make sure that we're following all our financial procedures and things that we're supposed to be dealing with. So we're looking for a volunteer if anybody would like to do that. Yeah. And, Drew, it's really kinda up to you how involved that is. We give you a list, and it's you could do it in a couple hours and be done, or you could spend a week if you want. It's it's really kinda whatever you wanna do.

Alright. Thank you very much.

Can you say that into the mic, please?

I will do it. It's

Reached out I actually I reached out to him, and he he made it clear that you he would appreciate the opportunity if anybody had questions to reach out to him. And he he asked if he could come to CouncilVanyX

Woah. To address you all. So in the meantime, if anybody has any questions or issues, he's he's still more than happy to to talk to you or take your phone calls. So I had a good discussion with him today for quite a while. He should say I'm up for a workshop. Okay. Thanks to council. I'll talk to Joe if you want. Yeah. He he he has to come, so it wouldn't work.

Yeah.

Good for him.

It's great. The only one thing I had is to say thank you. The staff, we really, really appreciate the relationship that we have with counsel, the level of support and cooperation. And even when people don't agree on things, we really appreciate how

this capital operates and how we're able to get things done and just really want to spread our appreciation that you brought them to for us as staff. Thank you. Thanks, Justin. Does any member of council object to adjourning? Seeing no objection, we're adjourned. Thanks for your work.