Nibley City Planning Commission

Hi, Meg. Oh, I think you're on mute. Let's test your audio.

Good evening. Thank you. Yep.

Alright. We hear you loud and clear. Great. Hey, Kyle. Can you can can you test your audio? I think you gotta unmute yourself.

Yep. I was muted. Yep. Can you hear me?

Yep. Perfect.

Loud and clear. Thank you.

That is no fun. No

Yeah. We got a we got a quorum so you can Yeah. Yeah.

Yeah. Hi.

Today, January 15,

we will call this meeting to order and then start with the roll call. I'll start off.

Mike, Wayne. Just.

Kyle on. Aleve, Robert. Oh, sorry. Go. Yeah. Sorry. Aleve, Robert, city planner.

Okay. The first item on the agenda is the consent for approval of the December 11 meeting minutes and consent or consensus for the current agenda. Do you wanna have a motion?

Make a motion to accept the minutes.

Booking. I think Yeah. Sorry. So so we we were we were just asking that this be general general consent, so you can just ask for for general consent. It's kind of a weird thing. We can explain it later in the meeting of of why. But

Just on the agenda.

K.

K.

Moving on to m board three. What is your or body is zero. Sorry, man.

Yeah. Sorry. Maybe I'll explain that just so it's not. Technically, the the planning commissioners, they they aren't supposed to the new planning commissioners aren't supposed to vote any on anything until That's true. Until the training. So I'm that's what we did. So I don't know if that's the best the best way to do it, but we were just trying to follow all the rules. We don't have anything else to vote on tonight other than the agenda, and so we thought general consent.

Oh, that make sense. Anyway, it won't be like a four zero. Just be unanimously

approved. That is that. Alright.

That that is the only one for that. So we'll we'll leave that there. Item three, one, two, training for general powers and duties of the land use development and management task.

Over to Levi. Yeah. And I'm gonna hand it right over to Meg Ryan from Utah Leagues, Susan Towns. She she has graciously volunteered to provide this training. Really excited to have have her. I don't think any of you here were actually, part of the training she she did about four years ago, and it was great. So we asked her to come back. This is a required this training or or one on this topic is is required for all planning commissioners each year. And so we're gonna start off on the right foot with with this, and I'll just turn it over to Meg.

Great. Well, good evening. You guys hear me okay? Yep. Yeah. Great. Well, welcome or good evening from I'm up in Summit County. Beautiful night here. Unfortunately, it's, like, 40 degrees. So, but hopefully, it will get some more winter at some point. And, kudos to the staff, gold stars for all for not taking a vote and knowing the knowing the rules and doing that. I that makes me smile. Thank you so much. I work for the League of Cities and Towns. Hopefully, you're all familiar with what we do. We do advocacy up on Capitol Hill, and we have a board of directors that's representative of elected officials across the state. We'll talk a little bit about the website and some other ways you guys can stay in touch with us, but we're here to work for you. Our strength is in our members, and we appreciate all that you sort of do at the local level. I understand that you've got three new commissioners, and so I wanted to take a second before I got into some of sort of the basics here to just not only the two veterans, but the three new commissioners just to get a sense of why you chose to throw your hat in the ring and got appointed. What was sort of your vision about what you thought this might be or what you hope to to do. So I don't know who the new members are. If you wouldn't mind just someone leaping off first and just to maybe give me a little bit of understanding, that would be appreciated.

Yes. I'll I'll stand up. I'm Mike Lee. I I, you know, I'm I'm a I'm a first year resident here in Italy. Twenty four year resident of The Valley. I teach school at Ridgeline High School. I teach government there. I've been on a planning and zoning commission in Idaho. I've acted with the chairman of the county planning zone before. And I have this and I know how important it works here. I just wanna make sure that and help our city grow in a way that everyone would be proud of and happy with and be a part of that process. But I'm always telling my students to be informed and involved. And if you're good, open your mouth and tell your students that, and you better step up to the mic. So Jess Bradfield. Twenty something years ago, I had a civics teacher named Mike Lee who said, be informed that you'll be involved. And Jess, please, someday, sign up for the plan. So that's all it's all the fact that I did have my sixth teacher. It's a great class, but I just this is the only branch that I have served in, so I'm very excited.

Jesse, can I

I'll go ahead? So Kyle Odd. I guess I got involved. I mean, I've always wanted to be actively engaged in in city government for a long time. I know as a as a young kid, I helped pass out campaign flyers for the gentleman running for mayor in the town I grew up in as well as my dad, who was doing planning commission back then too. So I've always wanted to, and I'm at a point in my life now where I've sort of been able to have more time to be more actively engaged, in the city and in different things. And so I like to be able to contribute in a positive way as best I can. So that's me.

Great. Well and the two members so how long have you guys been on then, the two that are veterans here?

Yeah. I'm Clarice. I'm I'm trying to count. Three years? I think three years. Yeah. Three years? Yeah. I'm lost.

Right.

But I still don't know what's going on. I'm following up as we and But I enjoyed it most of the time. There's a few times about. Especially one of the time I didn't hush my morning to public hearing. So

I'm done.

Like that. I'm still reminding you of it quite frequently. So I'm buying all my wife's sales. Other than that, things things are good. I thought this is a good way to make a positive impact on the city. And I've been here when there's been less than 500 people in our city. I work closely. So I've seen a lot of change.

Yeah. That's pretty dramatic.

Troy Raval. This isn't gonna I'm going on my third year on the planning commission, and I just got involved from constant, pestering of the mayor and city council, like, every week, with emails just because city planning stuff is kinda like a really big hobby of mine. And so I got volunteered to, join the planning commission.

Great. Great. Thank you for sharing. So let me ask the the two veterans who just spoke. Think back to three years ago in your first meeting. What would you have wanted someone to tell you? And maybe you could you can you can noodle on that for a second if you don't if you but I would like to circle back to that if you need to think about it. But one thing that you wish you knew three years ago that you know now, that you wish you could tell these new your new colleagues.

That's a good question. I wanna go a little more in-depth of our our military procedures and rules. I understand basics, but but I do understand everything completely. My advantage is my stepdad was also part of planning in so many 100 ago before the sewer got here. So so we we get that. So that change is gonna happen. Inevitable. Farmers get old, people get old, and then what happens to their property and who maintains it? So so I have a high respect for property rights for the division.

I I'd say there was some training resources that I was pointed to for the four hour requirement. And if I went back, I would tell myself, watch those training videos and then rewatch them, like, at least every month just to brush up. Because when you feel you have a pretty good grasp, there there's always details that you you will forget or misunderstand. And as you as you go to each meeting, those different points kinda gain clarity as you experience what they're actually talking about

Yeah. In those training. I agree with that.

Well, that's great advice, and I appreciate that. And I'll talk a little bit about the end about some of those resources that are always out there for you to take, you know, advantage of. And just you know, you have a great staff, so you're very fortunate. I work with a lot of commissions that don't have staff. So if you can imagine that. So planning commissioners write the code, do do all the updates, things like that. So you're fortunate to have the the excellent staff that you do have. So you can certainly rely on their expertise, but at the end of the day, yeah, you are the ones that that are the advisory body. So let's start off with that a little bit. I'm gonna share my screen in a minute, but I just wanna sort of remind you that you are, as you know, you were just appointed by the legislative body, the elected officials. So you are in a different role. You are advisors only unless you are delegated some specific projects to take action on, and we'll talk about that a little bit. But remember that when, you know, there's change, which is correct and the law changes a lot, which is in the last few years, Levi will tell you, it's a scramble to keep up with stuff. It's just and the legislature is about to start next Tuesday, and we already have 250 bills that we're tracking that I'm sure are gonna be some more changes. So that's a very true statement. Change just is and and we roll with it and do do the best that we can. But one bill I wanted to highlight just at the beginning to cement that kind of advisory position body is that even though land use is is very heated and political as you guys are are supposed to be the original intent of setting up a planning commission was sort of to be those advisers that were out of the political fray. So in other words, you know, you don't lobby, you don't you're sort of objective. You're looking at the code, you're making recommendations, you're bringing that input that you have and that love of the community. So it's a different role than the legislative body and we'll sort of talk about that distinction. But but remember that at the end of the end of the day, the main role is that you advise. You do a lot of the legwork. You do a lot of the hearings. But at the end of the day, the council, they're the big cheese and they can take your advice. They can leave your advice. They can modify your advice. So and that's when we always used to say if you're, you know, upset with your council and you don't like being a planning commissioner then, you know, run for council. But in this role, it's a very different kind of lens than being an elected sort of official. So let's see if I can share this with you and you guys can see it okay. Does that come up with on your end? Or Yep. Okay. Great. Let me just make sure give me one second here. I need to bring this on. Okay. Sorry. One second. I just on my end, I'm having a an issue of how I'm seeing it. So let me make sure that I can do this. Okay. Now what are you seeing?

Now we go where we go. Okay.

Great. I apologize for this. Just wanna

okay.

Okay. Okay. There we go. Apologize for that. Okay. So, yeah, sort of the basic tenant, right, is I had a planning commissioner who has been serving for a long, long time over, like, fourteen years and said no one ever sort of talked to me about why we even plan. Sure. It's some mandates from the state, but why do we even have this system and what are we trying to do? And I think it's, you know, just a fundamental thing. It's this planning. This planning is how we're a community, how Nibley is different from enterprise, how enterprise is different than Saint George, and Saint George is different than Park City. Right? It's it's that determination and that difference and then that uniqueness, and that comes sort of through the land planning. You know, as a city, the the core functions really are to provide services. Right? Make the water flow, make the toilet flush, make the roads accessible. But at our core and particularly your job in particular, is that you are community builders. Right? You you create those spaces and places. You create them for a future community. So somebody created the spaces that you love and enjoy in your town now and now it's your turn to think about doing that for the future. All zoning is for the future. Right? We have a code, but it's it's for what's coming through the door, not necessarily what we have built in the past. And as one of the, commissioners mentions, you know, it's changed and we sort of do this by trial and error. We don't just make the zoning code and that's it and we never change it. It's an evolving sort of living, breathing document. And we you know, this is sort of your turn, your next few years to to figure out what that vision is and look at those sort of plans. Lots of data available for figuring out how we're gonna grow, projections from this group, which is a great group with lots of interesting data. If you're kind of a data geek and you like to to look at numbers, it's the Kem C Gardener Policy Institute. And it will talk to you about how, they see your community growing and what the, your neighbors as well, sort of the region. Because obviously, we are affected now by sort of all of the growth along the Wasatch front front, north, south, and even here in the Wasatch back, we've had exponential growth. And so all our roads are connected, you know, infrastructure is an issue of water. So, a great source to think about, where do does it look like we may be going? So we use that data to plan ahead. We use the tools that the state gives us, and the state gives us some processes to follow. And with that process that we have to follow, we sometimes trade efficiency for transparency in the public sector. So what do I mean by that? Just so, like, I often find, you know, business folks come into government for the first time and think, okay, let's let's be efficient. Let's, get this done. Let's move quickly. And that's not necessarily a bad perspective, but we have regulations that maybe make that a little slower because we are doing the public's business in public. We have to be incredibly transparent, and we are mandated to get, public input on certain items. So it's a it's a little different mindset. You can't just close the door, decide all, you know, the code and the project, and then be done in an hour. So just a different mindset to think about sometimes and something to also articulate to the community because your job you could be the public the first public facing for a resident in Nibley. Right? You could be the first introduction to government for that person. And so educating them as much as having the citizens educate us is kind of, one of the roles of the planning commissioners. Lot of listening, lot of, sort of patience and understanding, and sort of knowledge of the code. But, again, you have incredible staff to help navigate you through some of those codes, at the federal and state level and then your own local level. So what are these what are these bumpers? What are these mandates that the state sets down for us? And a lot of acronyms acronyms for those new commissioners. The older commissioners may have have some of them under the belt, but in planning, we seem to love acronyms. So So everything has a little nickname. So LUDMA stands for the Land Use Development and Management Act. That is the enabling planning legislation in the state of Utah and the state of Utah is very different with land use than different states. We are not home rule. We have a very kind of unique setup where we have some constitutional authority, but, basically, the state creates cities and towns, and the state can take away those abilities as well. And that's that tension that we've had in the last few years with this state legislatures of this issue of preemption. In other words, telling us that we can't create our own codes. We have to do certain things at the state level. And that tension's been there, but in the last, I think, five years, I think it's really escalated because a lot of the growth pressures. And I'm sure I'm sure you if you if you haven't heard I don't know. Maybe you were on another planet, but the housing crisis, the housing needs, that, you know, that is, like, sort of the topic to jure for the last five years. And it's different for every community. Some of our communities don't grow, won't grow. Some are growing exponentially. Others are just sort of, older communities that are doing, infill and growing sort of from the inside and maybe up. So we have a whole variety throughout the state, but the pressure is really there from the state, to say every city needs to do what they can to provide a range of opportunities for folks in your community. And and so we have some other webinars and other resources that can really give you a deep dive into the housing topic and all the housing legislation that has been passed and the tools that you may have. I know Levi knows all these, but some of the tools that you may look at as you think about that future growth for for Nibley or how are you going up, in, out? Are you what what is it? What is that vision? So and we talked about the fact that you're appointed. The legislative body has all of the delegation for land use in your in your city. The state says they can figure out who does what, but then they also say that you have to have a planning commission. Doesn't say how many numbers could be on that. It could be one person, and they're advisors only. So they never take action on a legislative item, because they're not the legislative body. And then there's here's here's our first terminology, and you'll see this throughout your code, your own code sections when you look to your planning commission's powers and duties. It's called a land use authority, and then there's an appeal authority, and then it mandates that you have a general plan. So any does, one of the older commissioners I'm not putting you on the spot, so you can just say no, but do you wanna say what you think a land use authority, what that means to you? What that term means?

Yeah. Good question.

So, well, let me I'll just I'll I'm not I'm just just you know? And this is this is a training, so this is where you ask questions. So this is there's no there's no this is we're here really at the base to try to get on with the same basic level of knowledge. So please feel free to ask me anything. But a land use authority is a statutory term so it's defined in statute. You'll see it in your code and it basically means anyone who takes final action on a permit. So this could mean a variety of things in your community. Like, Levi, do you take action on any final type of permit, like a building permit, or what kind of permit might you take action on?

Yeah. Fence permit.

K. So he's the land use authority for fence permits in the city of Nibley. So it could be a variety. Right? But then we have all these other types of applications. Again, lots of acronyms, but we have conditional use permits. We have subdivisions. We have just a bill straight up building permit. You may have, I don't know, a, you know, fun house permit. Whoever is designated in your code so this is where it's important. So not only you understand who does what, but the public understands who does what. There should be some kind of outline of who who does that, that the, you know, x, y, and z does approve fences. The planning commission approves x, y, and z. The council approves x, y, and z. So that is it could be flexible in a bigger community. Right? You can have lots of people being land use authorities. My small, really teeny communities, you know, maybe it's, like, one person. Any questions on that?

Maybe I'll just point out. So just for example, the planning commission is the land use authority for conditional use permits for preliminary plots. Basically, the items that you see on the agenda where you're not recommending something, but you're making that final decision. So you'll there's probably at least about a half a dozen items that you're you're the land use authority, and then you're you're the advisory group for several other things. But

And we'll we'll talk about why that is, why you can take action on certain items because and I'll I'll jump to it, but we're gonna talk to it because they're administrative. They're designated administrative under the law. They're not legislative. And we'll we'll break that down in a second. Let me talk about appeal authorities. I don't know that you're that you are designated as an appeal authority. It looked to me like you had one person who was your hearing officer, Levi. Is that right? Who does appeals and variances?

That is correct. But within our code, there are a couple of things that it does say either the city council or the planning commission are the appeal authority. Back to fences back to fences. K. Planning commission is the appeal authority for fences, not not our administrative appeal officer. So if anyone doesn't like what I what I say about their fence, they you could see that on an agenda.

Okay. So let's break that down a little bit more then. And we have a a and that's really something if you are acting as an appeal authority, that is I would highly recommend you make that another hour of your training. There's four hours required every year. This this is the first hour of powers and duties and then the three are elective and and the city just takes care of what those may be. But I would highly recommend that because as you'll see in a second, it's the most legalistic area. And an appeal authority hears two things, appeals, which Levi mentioned, someone has always has the administrative right to appeal the decision, the final decision that was made for administrative items. Okay? Not for legislative items, but for administrative items like the issuance of a permit. And there's a sort of more specific process that you need to hear. I call it the judge duty role because you're kind of stepping into a a a judge role and you're saying, was there an, you know, error made? Did Levi mess up? Where did he mess up in the code? It's much more strict. The second area that appeal authorities work on are called variances, and that's a variance from your code. So on the one hand, you create the zoning code and you have a great latitude in how to create your zoning code. But when you wanna vary from it, the state comes in and says there's five criteria that have to be met. And it seems to be, I guess, then the variances will be done by this appeal officer that you have designated. But you should know what a variance is if you see something. And, of course, you have the staff, so they'll flag it. But just to know that it it's not your role to do that. You need to send it to that other entity. So that's appeal authorities, and those are mandated by the state. The final one here is the general plan. So you have a general plan, which kind of what I like to call is the, practical vision for the future, and that's required to have by the state and there are certain elements in the general plan. The basics ones are land use, transportation, housing for cities of a certain size, and then you can add other elements. Like, let's say, we I live in a resort community, so we added a recreation element. This is the long term vision, five to ten years for that, how you wanna grow, where you wanna grow. If you'll notice on that chart I just showed you under the mandates from the state, zoning is not mandated by the state. You don't have to have a zoning code, but it doesn't make any sense. Right? So you could have a plan and a vision, but then how do you implement it? Because the zoning code, what you will become really familiar with and hopefully be able to cite sections after your first year in office. You'll be saying section 17 o two three, but that's really what you're going to be looking at is sections of the code and that zoning code. Because when you take any action, like Levi was saying, you you take action on some items, you're gonna always wanna refer back to the code. Right? Here's and and and so we've got the general plan, big vision, and then we've got the zoning which implements that vision. And as I mentioned at the beginning, the zoning code is fluid. Right? I mean, we wanna give some certainty. We don't wanna be changing it every every few months. But, you know, once you set that vision, that code should put that vision into practice. The other important piece which is probably dealt with I don't know mostly your staff and then the council, but it's also important for you to know and think about because you may make some recommendations about things that deal with the capital improvement plan. So your general plan, your vision, it should align sort of with that. What's the financial capacity? What's, you know, you and and I don't know what input, if any, at all that you may have, but it's something it's a good it's a good document to know because the two go hand in hand. Because if you have the general plan with all this vision, but then you don't have the actual infrastructure or the finances to do it. Right? It it it won't be executed. And so that's one thing. I don't know what you do in natively, but I always recommend that the planning commission and the councils meet once a year. And they sort of talk about if there are certain things the council wants you to look at or think about. And, also, if you have ideas or things so you guys communicate and so you're not at cross purposes, if that makes any sense. It's not a requirement. It's a suggestion. The community's done it for a long time, and I think it's helpful just to check-in every once in a while and make sure you guys are working together. Because, again, you're the ones giving them advice, and you wanna make sure you guys kind of are somewhat aligned. So we talked about that you may take action on some items, and I said only administrative items. What do I mean? And this is what I like to call the land use lanes, and these are the three items of law that you will jump between on it could be on one agenda in one evening. So what do I mean by that? Well, legislative and so legislative acts are creating ordinances. So you have your your code and someone may come in to ask for an, alteration to that code. You may be updating the code because you haven't looked at it in ten years and it doesn't meet your general plan or it doesn't meet the vision of where you wanna go. Or the state may have said you have to do this. In some cases, we've had a few of those with accessory dwellings and other things in the past few years. This is where you're creating and shaping and thinking about policy that will be turned into law. And this is where your advisers and this is where the bulk of the input and hearing processes are mandated, to you by the state. So you are designated to hold public hearings for, legislative, items, before they before you give advice up to the city council. So it's very broad. So should we do this? Shouldn't we? Should this law be in effect? What should this law look like? How will this affect our residents? How will it affect the region? It's the the very big picture ideas. Administrative is that big shift where you are you've decided in your code to create something, a rule or a regulation. The administration then is administering that regulation. So Levi had mentioned conditional use permits, and they are a special animal onto their own. But if you have a permit that comes before you, you're gonna look right to your code and you're gonna you're gonna put on a different hat and you're gonna say, does this meet the code or not? Check. Check. Check. It's much more restrictive as far as the public's concerned because we're really shouldn't be having a public hearing. We're not asking if they like it. We're maybe asking because we've already allowed it in our code. They're maybe asking or maybe you're asking them for information about the project, but, really, it's much more limited with the input from public, and it's much more information gathering rather than sentiment. Where in a legislative arena, you wanna know how people feel. Like, you want sentiment because you're deciding whether to enact a law. Any questions on those two lanes so far?

Not here. K. Okay.

The third then is this area where I've mentioned before, this appeals and variances, this judge duty, and it's that it's the legal technical name for it is quasi judicial because this is the area where appeals you're hearing, whether there was an error made in the application of the code, so you're acting kind of as a judge. And then that second area that your hearing officer would look at would be variances. Whether somebody can vary from your code or not, whether they beat the criteria that the state says they have to. So the those are sort of the main sort of areas. This is a breakdown of what items may fall under those areas and also where you have the most discretion. And I I also have seen some folks and certainly it just just a suggestion. But to make sure that you understand you're moving through these different areas on an agenda, some of my communities have put after the item legislative or administrative or quasi judicial. So it triggers not only in you, oh, here I I wanted input. Here, I'm just checking the law. So you make that sort of shift as you move through the items so you know what lane you're in. And it also really helps for the chair to educate the public. So if you do have folks in the room, there may be like, why here did you care about what I thought? Whereas on this item, I care, but you don't care. So it's making that sort of distinction as you move through items on your agenda. So that legislative we talked about, so that general plan, zoning, annexation, development agreements, that administrative area is the conditional use if you could do site plans, subdivision plots, and building permits, and then, like he said, fence permits, things like that. And then there's that quasi judicial variance and appeals, the very limited review. So the discretion where the city the legislative body has the most discretion to say yes, no, maybe, is in that legislative area. Right? We still have that legislative discretion that's upheld in the state courts. That's the tension right now with the state legislature saying maybe in some areas you don't have this discretion and we're gonna tell you these are the things you have to do. There's that tension about certain topics in certain areas. And then administrative, we have very limited discretion. Right? It's our code. We created it. We should be able to say, hey, folks. Welcome to our community. Here's how you develop in Nibley. Here are the rules. If you follow the rules, here's your permit. Right? We should try to make that process as easy as possible. The the legislative areas, the more murky kind of creation stage, the administrative should be clear and straightforward, you know, as as objective as possible. You wanna do it? Just do x, y, and z, and you get your permit. Here you go. We have also, in the administrative area, just so you know, over the last six years, had a lot of streamlining to efficiency as much as we can because and and what I mean by that is there been limitations put on how long we have to review building permits. We have to turn over review in a certain amount of days. Subdivision plat, same thing. A lot of changes there as far as process and and turning things around and out. So the state and the league as well, all of the cities have been looking to see what we could do as much as possible to to make this administrative lane more efficient. And I mentioned no public hearings are required for administrative items. That's something you still can ask for, but I I ask you to ask the question, why? Can we get the information we need in a different way? So and then that quasi judicial, there is no hearing. It's just a it's a meeting between the officer and the appellant and typically the staff. So that's a lot. Any questions so far? This stuff's available still. We have, I'll tell you at the end, we have a a great, land use website where it has videos on this that you can always take that refresher. It's one of the one of the one of the commissioners mentioned. You can go back and watch that again after your first month. So just think about that. What hat do you wear? What lane are you in? What action am I taking as a planning commissioner, what am I doing here, because it's gonna be kind of a mixed bag depending on your agenda.

Okay. And I'll say you could go back and watch this one because it's now on YouTube. And just say that

as well.

Thank you. I did not know that.

Sorry. Probably should have said that. Broadcast on YouTube, and it just lives there. Oh, I was I was not out of line, I hope. I don't I don't think you said anything for me.

I think you're good. Okay.

So here are the processes, you know, the bumpers, I like to call it. This is, you know, some of your colleagues in other communities. Everyone has a planning commission. You are the ambassadors of land use in your community. You know, you're the advisors to the council. Make sure that you have the tools to do your job. Ask them. You have that four hours that I we mentioned. This is the first hour. And then there's tons of resources to get the other three hours. You know, know it's the burden's on you to know what you're supposed to do. And if you have questions, then ask. And then you have like I said, I've said it again, but you you have staff. We're so lucky to have staff. Ask them. You know? And if you have questions with the council, meet with them as a a joint meeting and and talk things through. How does your work fit into the larger community vision? You know? I I think all those things might be good things to ask. And I'm gonna I'm gonna stop this sharing, and I am going to share again. And we're gonna talk a little bit about your roles and responsibilities that I pulled up. Can you guys see your own municipal code? Yep. Yep. K. So this section, under title is it title three? Title three. Section two, is the planning commission powers and duties. So if you ever have questions, this is this is great. This is your sort of original source. Like, you're gonna need to know title 19 and title 21, which is the zoning and the subdivision, and maybe title 17, which is building, but I don't I don't know. But here's really how you are set up, what your terms of offices are, organization, and your powers and duties. So, you know, membership and and these can be different. These are set by you. You should also have some rules and procedures about how you run meetings, how you elect the chair, how you get rid of the chair, and things to that effect. Your term of office is delineated here. I'm sure you're well aware of that when you just were appointed. Organization talks about the adoption of these rules. Typically, you're supposed to under the law, you're supposed to have those rules available at the back of your meeting so that anyone can see how you run meetings, what your rules and procedures are. And those, again, we have some examples on the website I'll share with you later, but I just think they should be more simple than complex. And then this talks about how you're reporting to the city council, talks about how many meetings you have, talks about your quorum, and I guess you have an alternate in case you need it. But let's kinda break down your powers and duties here. So it references the Utah code, that LUDMA, but the I'll have to tell you that code, they did a reorganization of the statute. So title 10, it's now title 20. So it's a bit of a mess for us veterans who had this stuff memorized. But different title, same stuff. They didn't change the content, just the numbering.

But here And you can Google it anymore. It's all messed up. Oh, it's it's annoying.

Very annoying. So right here, the planning commission shall be the land use authority. Look at that term we had, land use authority. K? So you recommend the general plan and amendments to the council. Right? So that's a legislative item, the creation of the general plan. You recommend to the council zoning ordinances and map and any amendments. So there we go. Legislative again. You administer provisions of the zoning ordinance. So what does that mean? Does that mean just when a permit comes through it and applies to a certain part of the code, you administer that? I think that's what I would gather by that. You recommend subdivision regulations and amendments. That's, again, the creation of the subdivision ordinance. And I would I did look at your subdivision ordinance.

Get rid of it. I just realized five is wrong. Sorry. Jumping a hint. Okay.

And I would I would look at that subdivision at some point, and maybe it works fine for you, maybe it doesn't. My my pet peeve in subdivision ordinances is the vision statement or the preamble. Because if I'm a if I'm a subdivider and I come to your town, I know I'm gonna have to do the roads, the street, the width. I wanna know what the vision is. Are you urban? Are you residential? Are you rural? Are you a mix of both? Are you something in this part of town but a different vision in this part of town? And when I often look at subdivision ordinances, I see the first few lines and it says, this shall provide orderly development in the community with roads, infrastructure, and water. What does that tell me that your vision is? And and and again, this is a legislative item. We have discretion. We can we can state that in there. Right? We can say we want what whatever that is. I don't know. That's your job and your community's job to figure out, but not a requirement of the statute, just my own personal pet peeve just because I I find that disconnect often developers come in and say, well, I did everything you said in the subdivision ordinance and then but the planning commission's like, you know, it it's different with flats now, but so we have to make sure that that ordinance is really what we want. So just a suggestion, it looks like yours was done eleven years ago. Maybe it works perfectly for you. Just food for thought. Let's get back. Number five, you're gonna I guess, we're on five. Yeah. You're gonna take that away because that changed under state law a couple of years ago. And that's what I mean. It's a constant always updating the code, so don't worry. Just so you know, legally, if your code doesn't match state codes, it defaults to state code. So state code's always the default whether yours is updated or not, but we try our best to update as well we can. Number six, you assist with the creation of the appeal authority, so that's great. Conduct public hearings as required by law, so that would be for those legislative items up above one through four. And then you hear and decide any matters that council designates, including the approval and denial of conditional use permits and review of nonconforming uses and structures. And that's a whole another hidden kaboodle you might wanna get some training on because that's a nonconforming uses and structures is a a funky area of the law. It basically means stuff that existed before zoning existed, and there are certain rules about how you have to let that happen in your community. But you do have discretion, so you need to sort of think about that as well. And then you advise on matters as the council directs because they are the legislative body in charge of land use. And then you may designate by resolution okay. This the staff can be the land use authority on CUPs. It looks like you are for home occupations. Is that right, Levi?

Right.

And That's correct. Do accessory buildings

and any other routine land use request. So maybe that's detailed somewhere if there's a bigger list. Mhmm. And then finally, it says, you shall also protect the right of each applicant and third party to have to have their application considered. And if an applicant is adversely affected, in other words, this goes to the appeal or the variance, that they have a right to be heard on that with that appeal authority. So we talked about that, your appeal authority on certain things, but you have a hearing officer for who who hears the variances. And then this last one is also needs to be updated because there's no public hearing any longer for variances or appeals on a contested application. So that goes away. But there it is. So that's something that should be, you know, sort of your core going back to and thinking about. Here's what I'm supposed to do. This is also helpful for the community, right, to say what is it that the planning commission does, who who looks at my permit. Because, again, like I said, once we create that code, we should make it as easy as possible for people to get their permit. Right? It it should be easy to do that.

So we are I have Yeah. Yep. I have a quick question. Yes. So anywhere it says the planning commission may designate by resolution, and then it has those things. I recall I I'm wondering if that should be different. And I'm sorry. I don't wanna nitpick our ordinance too much since the whole training. But I recall four years ago, you saying the planning commission does not pass resolutions. Is that correct?

They they don't. It should be the other way around is is that the council delegates who put that there the land use authority.

Right.

So I would just switch planning commission with council.

Yep. Okay. There's some things we should clean up in this after after reading.

It it's a a perennial ever green process of updating your code and the you know, really don't it it there's always gonna be something, so don't stress about it. So we've talked about the state sort of bumpers. We've talked about your own sort of code. You some areas that you may wanna focus on. We're at 07:20. So I wanna pause there if there's questions. I have a couple of resources I can talk to you about, but that's sort of the basic tenants I wanted to to get over to you, and then I could talk about some of the other resources that we have for you. So I'll pause there and let you guys decide how you'd like to sort of proceed. Questions?

Later on. Any

questions?

No. I don't have any questions. I'm gonna just look at resources.

Okay. Alright. So public hearings, public meetings, there's a difference. A public meeting is open to the public. A public hearing is within the meeting. Right? You open and close it. There's certain procedures. It's on a specific agenda item. But public hearings engender lots of emotions. Right? They can be really bad. They could be really good. You have discretion in how you wanna run that, and that should be sort of in your rules. Do you want written comment? Do you want to limit comment to a certain time? I I sorta hate that on large projects. I get it. But part of our role is to hear input. And if we have to do two meetings to get all the input, then do that. We're so kind of the keepers of the long term project. Right? The developer may have a short term interest and wanna get through things and we have a responsibility to do it efficiently, but on the same token, we live with that project for a long, long time. So let's make sure we get it right. So it's a balance and there's no magic bullet and I you know, we're mandated to do these hearings, but think about other ways that you may engage the public, particularly in a small community. Right? But this is one group that I just went to the National League of Cities conference and they had some really great ideas and suggestions about public meetings. They've done a lot of thought thinking about it and different ways to engage folks. I just throw it out there as a resource. Maybe you guys got it down and you got it right. And if you do, let us know because you can make a million dollars telling us how to run good public hearings because it's a it's a tough issue sometimes. The other issue or the other area is conflict. Right? And conflict, like change, just is. Right? It's how we deal with it. And so we've, over the last year, created this conflict competence training that is done with this great professor at the u. We did we had over a 100 elected officials this fall for a four hour training and I took it and it's just it's just a different way to think about, again, in your public role, how you listen to folks, how you react to folks, how you take that input, how you listen to the different opinions. Right? And how how you engage and get to some kind of a, outcome that maybe hears all those different voices. And it's tough, but this is some skill set to give you and we have one more opportunity coming up. We have some, she'll have other opportunities as the year goes on. But on January 24, we hold the local officials day up at the Capitol Hill and then we go down to the Salt Palace for some youth city council training and then some legislative information. But she's gonna be doing a session on this conflict competence so you're welcome to attend and come to that. The other recreate resource is the Land Use Academy of Utah. We created it and we turned it over to the office of Property Rights, Ombudsman, who also does free training. Rob Terry is my counterpart there and can come help you on specific issues as well if I can't. And the on here is incredible resources, videos, definitions of zoning terms, videos on conditional use permits, videos on what the general plan is, other training resources, all sort of levels, and we keep adding to it every year. And we're very lucky to have it because it's only one of the we're only one of the states to have something like this, a land use clearing house of resources. So please take a look at it. And then if you're savvy here, if you there's a QR code. You put your camera up to it. It'll link you to a bunch of resources and websites that I put together. And maybe, Levi, you could just do it for them and print it out for them if it's not easy for everyone to do in this setting. But it's the American Planning Association has a chapter that has incredible elected appointed official training at all their two conferences. We have a conference that has training. The Utah Land Use Institute has incredible training. It's it's much in my opinion, it's a lot it's much more legalistic, but it's it's still great. It it just depends on where you're at as as far as your level of understanding. So always always great resources that we have in the state. Finally and and did anyone get that QR code? You you have the slide deck, Levi, so you can Yeah. I got it. And I'll I'll send it out to Sweet. The group. Thank you. And then in the last few years, we have a training fund through the office of property rights, Spudman, and you can get money to create training resources throughout the state of Utah. And this if you've heard this term missing middle, what does that mean? It's it in in my mind, it's sort of that not, you know, lower income affordable housing, not market rate, something in the middle. And it could be infill, it could be new product, but we had created a toolkit called the missing middle toolkit, which has resources for every type of size of community. It was specifically designed for Utah to not only understand the concept, but then to see how you might how it might may or may not work in your community. So that toolkit is on that luau website and then this as well which is another great toolkit. To me, I'm very visual and this has an incredible way to actually look at different areas, how to create different centers. And what they mean by that is gathering spaces. Right? So whether it's a plaza, it's a sort of recreational park, it's a transit center that has a plaza next to it. Whatever it may be in your community, this is again for the state of Utah. So it's any size community, and it's it's a really great way to think about how could we create spaces in our community and and what would be the tools or barriers to doing that. So just wanted to promo those two resources. Like I said, this kind of the tip of the iceberg tonight, basic kind of statutory duties, looking at your role, lots to get into, lots of resources to help you, and we are always here as well, at the league. One more pitch, we have a newsletter called Friday facts that talks about not only upcoming funding sources for projects, but we'll get into legislative issues for the next two and a half months here. And we have a bill tracker on there as well. Super important for you to talk to your council and make sure your if you find some bill that may affect your community, to talk to your council and make sure your council member talks to your legislator. Right? That is how we we are most effective is from you guys talking about issues that affect you at the local level, and getting that word out to your representative and legislator. That was a lot. Thank you for your patience. I super appreciate what you do. We all do at the league. We're a small staff, and if we if you if we can't answer the question, we'll find somebody that can, and we're here to help you in the future. So please don't feel like this is it and then goodbye, good luck. There are resources to help you.

Thanks, Mike. Really appreciate it. K. Any any questions from I'm having a question.

We'll see from Lee and I. Have we done traditional use permits in our meetings? And we haven't done an appeal.

I mean, what was the traditional use? Yeah. We've done we've done several conditional use permits. We, well, I mean, we don't do them all that frequently partly because we haven't had a ton of commercial development or new commercial businesses. If if they're continuing the use, then they don't require a conditional use permit. But let's say a new a new business comes into a building and it's listed as a conditional use on our land use chart, then then I'll put that on the agenda. So this past year, I think we had three or four. You're open on this. So that was actually a permitted use, but it but it did require planning commission approval for the site plan. Okay. So yeah. No. So the that fence, it's in the code that you're the appeal authority for fence permits. I honestly don't know if you are for anything else. Maybe one other thing somewhere buried in there. And no one has ever at least in the six years I've been here, no one has ever said, hey. You're wrong. I wanna appeal this with all the, I don't know, probably 500 fence permits I've seen. So we're so far, you've lucked out on having to do that if you don't wanna do it. But Yeah.

I'm just verifying if I missed something. I know we I know the advisory department have done a lot of that. That's gonna be our most common. Right. Business license. There's a lot of plat approval. Spending once in a month. Mhmm.

What was that, Tom? I thought there's a business license condition. These permit several months ago that

Yeah. We yeah. Yeah. There's been a few that have come up. So there's, for example, it's a conditional use permit for it was a group home that came in front of you. We had one trying to remember. I think it was a pet. Yeah. What was that? Like machine Machine shop. Oh, yeah. Yeah. We've had we've had a handful. K. But I'm I'm

we're in the area. Yeah. Perfect.

Thank you. We actually got did a conditional use permit for single family homes in the Logan Coach Subdivision because that was a con used to be a conditional use in the commercial zone. So all of those homes in that subdivision Conditional. Are yeah. You Okay. You issued a conditional use for.

Okay. I can clear it. Mhmm.

And if I could just direct you to a fifteen minute video on the Land Use Academy of Utah on conditional use permits. So what it is, why it's different than a permitted use, you might it's a refresher for the maybe those new folks.

If you Yeah. But there's some great there's some great videos on there, and and I sent I sent the link out to the new members. I could I could forward that to you you as well.

I'll do.

Yeah. I like those videos. They're short. They're kinda short and sweet. So if you wanna brush up on a specific topic, you know, it might be five to fifteen minutes or so.

Yeah. The classification definition.

Yeah. That's what triggers it is what's on that chart.

Yeah.

Can you speak in the mic so that she can hear you? Okay. Mhmm.

Does that require the employees?

It requires a business a business license for for a home for a home business. Yeah. It does.

Well, They're running in landscape and and then paying the end business. They're and everywhere we have employees that park.

I mean, I think I think what you're describing may not be permitted because there are some restrictions with home occupations. So the the and and I'll and maybe I'll explain this a little bit. It's not the role of the planning commission to do code enforcement. So if somebody's do if you if you see something that you think is out of order, I would suggest calling into the city, and we do have a code enforcement officer that deals with with those issues. We don't expect you to have to enforce those

those rules. Okay. That would be the big law.

Yeah. Yep. And yep. Right.

Yeah. Anything else we're we're saying while we ever

Anyone else who wanna call out with the with

me? Thank you,

I've been here a few years, so it's quite a bit of a few things. I'm busy. Yeah. And then, you know, this is

I the timing was was good because we have these new commissioners, but, really, the the the law requires, and I think it's a good thing, that this is required every year. So something to brush up on these these same topics.

Yeah. Thanks again, Nate, for for jumping on and doing that training. Kinda going back to one of the questions that Nate asked earlier about the things somebody would have told me early on. Levi will send out different trainings that come available during the year, conferences, and things like that. Meg is usually, like, almost all of those. I've been to a bunch of her different classes and trainings, and they're really good. And at at a lot of those trainings, they will have specific planning commissioner, like, classes designed for planning commissioners. So I would highly encourage, if you can make it to those, go to the conference and stick to those planning commissioner classes. They are really helpful and very yeah. A lot of stuff that may have gone all the in more detail.

And the conflict one, she did it at a conference before, and that was really good. Alright, Donnie. She she came she came to the APA conference up here in Logan and gave a it was kinda a shortened version of the training, but I think it was, like, an hour and a half she went over those those concepts. Yeah. That was great.

We're going to. You can fit in your schedule.

If during the summer, I can fit anything in.

I'll be in fall. Probably not. Yeah. Unfortunately, they're mostly in spring and fall. You know? Yeah.

No problem.

I'll I'll keep that in mind, Michael, to to look out for ones that are available in the summer. They're they're not they they're usually like, the big ones are usually spring and fall for but yeah. Yep.

Okay. We can watch three hours of training online. And so Oh, that's great.

Oh, yeah. If any of you guys I I can give you one before we leave. I got a few in my office as well. That's a good good book to have.

Please, for him to think, let's not deal with the capital. Okay? We do with capital. To find out with beating operations, please worry here to be able to try to understand. So we're dealing with those. Okay. We're not going back to city. K? We're like, Derek, when we moved to Delaware County and we had nothing. And so before we we've been able to work on over a year on an ordinance and hearings and everything. So

yeah. Alright. Move on. Thanks, Meg.

Really appreciate Yeah. Thank you. And thanks what you do for your community. We greatly appreciate it at the league. I'll wish you good night.

Yeah. Have a good night.

We're working

on our zone commission goals for this year. Let's go over to Levi.

Yeah. So the way I'm gonna introduce this, so just just in general, typically, we like, with with planning commission, we start the year out. We we like to set out, at least at a high level what what we wanna accomplish over the course of the year. First, I'm gonna go over what has been accomplished in the last year, both related to the goals that we set at the beginning of 2025 as well as just other things that were accomplished. I I think I think it's important that we stay flexible. You know, we do wanna refer back to our goals and and try to meet them, but circumstances change. Things come up. So the these these aren't meant to, like, bind us. Like, these these are the only things that we can work on through the course of the year, but but just just to kinda give us a general direction of of how we wanna go. So I I I'm gonna go over just generally what what's been accomplished, and then I've got some recommended goals for the year. And then and that's and that's where we could discuss if if you think we should change it, add add things, take away things. But just just as a starting point, I've got those on there. So these are the goals that that the planning mission set for 2025, and I put the status on there. So review and update access connectivity and your section spacing standards. That one's not complete. We do have some some plans on doing that for 2026, more concrete plans to get to get that done. But, that that was not completed in 2025. The second one, I'll say, I'm I'm gonna say it's a little out of our control on on on this. We're not we're not leading this, but partnering with with Cache County and some of the neighboring municipalities on a Highway 165 corridor study. And and that is also not complete. We're waiting on UDOT to kinda kick that study off, but we had that as goal. We we wanted this that to feed into some other planning initiatives that we're we're working on. So we'll keep at that one. Partnering with Cache County to develop a town center master plan, utilize USU Atlantic Park picture department to to assist with development. I put in progress on this one. I think I think there's been a lot of progress on this. We had we had the students from the USU landscape architect department come, and I I feel like we've got a good, some some good things to think about there and pursuing a a town center. But but it's I wouldn't say it's complete. I I think there's more work to do, and we can continue to to work toward that. Implement strategies of the modern income housing plan. We this is something that that we have to report to the state on every year, and I and and we we are completing what what's in that plan. So we met those state requirements that complete the development of general plan. Although it's not adopted yet, it the the draft is is complete. It's come through the planning commission as recommended by, to to the city council, so they're considering now. So I I I did put that one as complete. Updating RM and RPD zoning standards, we did do that. And then review and update design standards for commercial and institutional uses. That is also not complete. We've got some plans on on hopefully getting that getting that going next year. Some other things, the planning commission was up to this this was this last year just to kind of give a baseline of what we've been up to so we can move on.

Like, this year?

Right. Yeah. This year. Sorry. Within the next year. Yeah. Within the next year. That's what I'm in 2026. So some just some other things. We didn't have these as listed goals necessarily, but but just to give an overview of of of what the planning commission was up to in 2025. So we we did a a pretty major update to our minimum parking standards, and I I think it was long overdue, and it was, you know, informed with a lot of good data that was that was completed in the last year. There was I I list this land swap for additional park space at Nible Meadows Park. The planning commission did review and and had a role in in that. This next one, I guess, was already on the previous slide. I I this update to our end RPD zoning standards, so probably didn't need to list that on that slide. Updated open space subdivision standards that was recently done. We plan the plan plan commission amended fence standards and then several applications. So this kinda goes back to some of the things in that training. So there were the planning commission did here's, around six rezone or zone zone assignments. So So recommending the zoning on property, whether it's to rezone it or to zone it at the time of annexation. Four development agreements, three commercial site plans, two commercial use permits. I guess there were only two, but few, and then two subdivision preliminary plots, Partridge and and put on there. So that is so a lot of different and all of these well, I I shouldn't say. A lot of these are administrative. Some of these are are legislative items, like the rezone, the zone assignments that most of the with development agreements kind of getting back to training, most development agreements that that the planning commission hears are a legislative item. So there's something in there that, maybe it deviates from our code. And so they're they're essentially adopting almost almost it's almost like adopting an ordinance for that specific project. However, for certain development agreements, the planning commission is actually the final approval authority, and that is when it really checks all these boxes of it. It's not it it it's it's not deviating from code. It's it's just a standard subdivision, And we did and the planning coach did did approve one of those, you know, over the course of the year. But the rest of them were kind of these legislative development agreements that are you recommend, and then they go to city council. So this is a list of, goals. And as I'm saying this, I'm thinking about it in one other. But so one is to review and implement strategies of our general plan and modern compounding plan. So we just just wrapped up that general plan. So as it's fresh on our mind, looking at implementing ways to or implement implementing those strategies that are identified, including our modern income housing plan, which which we've done over the years. Second is to review and update Nibley City zoning subdivision architecture. This is a big one, by the way. Review and update Nibley City zoning subdivision architectural design standards and transportation design standards for consistency with general plan, town center vision, act transportation plan, transportation master plan. I put underneath this because this was a goal previously that this is kind of nested in there, update access connectivity intersection spacing standards. But this this goal, we we just submitted a grant application to get a consultant to help us on this. In general and we'll continue to do this. We take a lot of small bites at our ordinances of let's fix this. Let's fix this. The idea here is to really look at the whole the whole thing, look at the whole pie. And and, yeah, we'll have to, through the process, still take small bites, but, hopefully, do it in a way that it's holistic, and we'll we'll have some assistance with the consultant. If we get that grant, we can do that. If we don't get the grant, we might have to scale this down a bit and probably probably look at taking a little bit smaller bites because

Starting the date we're ready.

What was that? Yeah. Yeah. That one, I think I could I think I could work on that one and get it to you. But but, yeah, there's there's a lot here. There's a lot of things we we wanna update. And and the planning commission will play a big role in in going through the this process of updating these standards. And I left this one on here part partnering with with Cache County, Millville, and Providence. I should probably add you to that actually because you is actually leading this study. It was going to be Cache County, but you is leading this Highway 165 corridor study.

And

yeah. It's kinda it's been it's waned, but but they they keep remind they keep telling me it's gonna kick off any day now, so we'll see. Complete the development of transportation master plan. Tom is is leading out on on this from staff's perspective, and we're got a steering committee. But this this is this is going to be an important one. The the transportation master plan was last updated in 2019. And so they this this is you know, we did get a little bit into transportation on the general plan, but this really is a deeper dive. And a lot of our codes, you know, particularly with subdivisions, point to our transportation master plan and consistency with with it as we develop. So updating that is gonna be an important task. That should be going out to bid really soon here. Right? Tuesday. On Tuesday. So and then this last one, as necessary update, new city code for compliance with state code. We're the state legislature's in session. We always try to keep keep on if if keep on track with that. What they there is going to be changes. There always is. It's just a matter of how much. And we've found if we get behind on that, it's it's a mess trying to catch back up. So

You're lucky that they're mad at the at the judicial branch right now, so we'd sleep a lot of time there. So they've always got the education. Oh, they'll they'll be working on the judicial branch because they're mad at them right now. And they've they're always working on education. So they might leave this alone a little bit here.

Maybe. But but land use is still a hot topic. Housing is a huge topic in the state legislature. It has been, as Meg mentioned, and that overflows into to zoning. But it depends on the year. I think last year, though, it was they it was it was not not too crazy. Few things here and there. But

Levi. Yeah. Just to inform the planning commission, they already have seven bills related to land use and and how the city operates within that state statutory code. And and the legislative session hasn't even kicked off. And so

Yeah. Yeah.

It's it's fun to follow sometimes. I'm like so I I don't hold my breath till the session's over because Mhmm.

Right.

That's great. So, anyway, that that that's what I put on here. Another thing and I'm trying to think if the planning commission will play a role, so I'm not sure if it should live here. But we we're just about to kick off an update to our economic our our strategic economic development plan. We're working with someone from from the state, actually, and that they've gotten they have a kind of a tech technical assistance program. We're gonna be working on that for the next three months. And so that will that will help give us guidance on how to focus on economic development within the city. It's kinda long overdue. We we had a we had a strategic economic development plan in 2013, and it's come become quite obsolete. So we we our general plan focused a lot on some things that we could do to kinda kick start some some of that, and and this will kinda help us get into that next step. Anything else you think we should be working on? Does anyone have any ideas or anything? We there's not a ton here because and part of that is because item two is so big. Item five often takes two, three months just to catch up on what the state wants us to do. And then that and and four,

I mean, that process will be going through probably the major all the year. Right? Yeah. So I I've got one recommendation that we so it'd be definitely useful for staff is maybe have the city attorney provide us with an update of London related legislation that once it gets through the house and senate and see what, you know, how it all pans out. That's really useful just hearing all the terms, and and and and a lot of times, he's able to bring some of the background on where it came from and why these things are happening. So that'd be something I'd just throw out there. Yeah. Yeah. We've we've had that before. At least a few years ago, we did. I think we should ask for it again. They can get to take and produce that. And then I'll just jump I don't know. I I know for a certain topic, but Levi mentioned the transportation master plan. So on occasion, or regularly, actually, the the city staff is updating master plan. We have several. We're we're just finalizing the general plan, which is the basic master plan for NIPLINK. And then related to specific infrastructure like water, sewer, stormwater, having worked on the stormwater master plan update for about two years, trying to get it in front of council pretty soon. And, Levi, you can maybe answer a question. In our code, it didn't mention any of these other master plans with regard to planning commission involvement. However, I always try to get a a commissioner to provide some input. And and in the transportation master plan that Levi worked with or mentioned, I've I've got chairman Raval as part of it and the steering committee where he's helped. Piece out for several comments on the initial scope of work, and and we haven't even gotten out and advertised for a consultant. So he he's been invaluable, and he can help share that. But I I don't know if you can answer that question on master plans. Was that something I need so stormwater master plan, I wasn't planning to bring into planning commission.

Yeah. We typically you know, I think by statute, the general plan is required to And our code is And and and we we always you know, we bring the transportation plan because it's so tied in to the the land use the subdivision code. I would say the other ones, maybe maybe that's a discussion to have with with Justin and the mayor if those should be coming to the planning commission. I'm not I'm not sure. I just didn't know if you do. But, yeah, we we can continue the conversation better.

Where I was going with this, if you get on the Nibley City Dot Gov on our website, there's there's three little bars up at the top. It'll bring you to different drop down menus. One of them is is is you hit that is going to government and then master plans. There's a plethora of master plans from the just just everything we do. And I just wanna share the mission here that those are the staff's guiding document, Every decision, every even before you you even hear about it. When people call us, hey. I'm looking at this property. That's the first place we're going to. So with that, Meg is it Meg or Megan? Mhmm. And if he says, is is there something you wish you knew? We got on the planning commission. Then I'll offer my advice. It's like, I wish I knew as staff how handcuffed I am with regard to deviating from the master plans and the codes and the general plans and the development codes. Planning commissions just as as handicapped. If once these codes are in place, once these master plans are in place, they become vested rights to the property owner that wants to do it. So regardless of the clamor that the field room of people that don't want it, if it meets the code, it'd be we we just don't have any option other than to recommend approvals. Anyway, that it's much of that's on it too.

What I talked what I talked with training that I watched last week was, yeah, have to have that. We had a data, the backup, the decision that that they reject something. You can't just say, well, no one liked it. That doesn't work. We have them with data. How does it comply with the ordinance? And and we have some expert, several of us, talk about that.

Yeah. And and I from some of these as well.

One one project in particular, counsel O'Bray, our commissioner O'Bray was involved with it. There was a proposed use that met the zoning and what was what was the lab through a conditional use. And through the conditional use, it was determined that they couldn't meet the conditions of the conditioner use permit, so it was essentially denied. But no one wanted it. I don't even think anyone in the city wanted it, anyone in the council or the planning commission or the or the community members wanted it. So with regard to that, they in response to that, excuse me, changes were made in public hearings, and it was passed through the legislative. But had had it not been a condition of use permit, if if they were able to comply with the conditions

that were set forth to

be able to mitigate those conditions, there would be no option other than to approve it. And then and that's another thing to remember, a condition use permit. You can't just make up things grab things out of the sky. They have to be things that are an impact from a development or a use, and then they have the option to be able to mitigate that. If they can,

then it has to be approved. And it has to be codified as well. Yeah. Those those conditions have to be in the code. So anyway

But we're but we're

And and that and that's what we all have to remember that everyone has rights, including the developer that likes to develop I will the diverse comp file. I will kind of add one thing, though.

Yes. We are handcuffed on these administrative decisions. However, on legislative, you're not. You can you can bring whatever, you know, expertise, whatever opinions you you feel are are necessary when when we're creating codes, when we're reviewing a rezone. Now that said, we do have we do have guiding documents that are meant to kinda point you in a certain direction. Like, with the rezone, we have a future land use map that you should consider, but it doesn't mean that you don't have broad discretion on on what decision to make there.

So I I know the process that Levi had been working on. It's really not formalized, but we utilize it pretty extensively. It's a design review committee. What what that is is people are continually exploring options to come to Nibley whether they're they're and develop in Nibley whether they're with whether they're within the existing boundaries or in the future annexation area. So when when these things come about, we we we've been going just by code. And a lot of times, once it gets in front of the commission or the city council, it's just like, even though we're replying code. So what we've decided now is get involved early. So when an applicant comes, just expressing interest. Many times, we'll invite the council member and and we'll refer to the chair. And if the chair the chair can assign and ask for volunteers on on who wants to serve on what, but we do try to get involved really early and discuss these issues before they get in front of the commission and city council. So I think it's been really effective. It our our current our current growth patterns or people or developers, they're not it's not typical to want two acre lots. It is very untypical to want anything less than four to six units per acre. And and our zoning is is really it's not prescriptive. It doesn't prescriptively allow that. It it's through the legislative process, through a development agreement or a rezone in those cases. And so we try to get those discussions on early.

Yeah. I I mean, I'm looking at these goals, and I think that is a lot. Mhmm. With with everything coming from the general plan barring extreme changes from city council,

that's gonna be a lot of

a a lot of things need to be put in place to implement the general plan. Yeah. So

yeah. Is that let me is the two way kind of part of the the transportation?

Right. Yeah. Yeah. I just left it on there just to point out that we had we had that goal previously, and it's it's all kinda nested within that that task.

Yeah. So our our transportation mass client addresses connectivity to a surveyor. It doesn't get into the office locations or interships and spacing. Typically, it's laying out collector and arterial functions. Like, thirty two hundred south is a is an arterial functional classification. Collector would be something like eight hundred west, tenth west ish. So the master plan kinda higher level, and then what you do is take that master plan as a guiding document and modify your design standards, and that becomes a little a little more microscopic, I guess. So is that

and, like, what you did on the 12 what else did it also sort of based off or something like that? Well,

the the control advisors are typically

in a master plan. You can try to forecast traffic needs or or traffic control needs and anticipated congestion to try to mitigate it through either providing the the additional arterial roadways or collector roadways, or you can the master plan would recommend some generic treatments, the intersections for traffic calming or things like that. Well, I think it's something.

Yeah. So so may maybe maybe I'll just chime in. We we do have connectivity standards within our subdivision code, for example. And and by really, typically, it'll look at things like block length. So there's there may be a maximum length that a block can be. It may the length of a cul de sac is one thing. We have we have a standard there. We we require, pedestrian connectivity that's a little bit tighter than street connectivity, which is why you see kind of these cut through sidewalks in the subdivision. So we have some standards, and we've had a desire to update those. We think we think, there's there's some things we could look we should look at to maybe tighten them in certain areas, maybe look at them a different way in other areas.

Yeah.

It seems like there's push.

Mhmm. Yeah. So we see these master plans builds on the guiding document of that general plan. So you have the active transportation plan that mesh with the transportation map, master plan. They so they they all work together like a folded hand, I guess.

Yeah. It's it's huge. It's a I mean, that's a it's a big bite. We'll at the end of the day, it did I I not I don't necessarily foresee a complete rewrite of it, but pretty extensive review and and looking at, okay. Yeah. We need to update these, these, these, all all of these things to get in to to get more in accordance with what our general plan is laying out.

Well, we'll see in number three. If number three we're working on number two. Then number three comes to fruition. It should it should be a big year. You know? Mhmm. It'd be a huge year.

Well, you're it it got. So

You never know. But Yeah. It doesn't mention 4400

South either. So Right. There's another one. Yeah. 4400 is another study that we're involved in. Yeah. Good point. Yeah. I think I think it'll happen.

We should keep pushing them. We can't do them. Yep.

If if someone's in this environment, we'll be able to.

Yeah. I mean, there's there's funding there. It's just it's just been this back and forth. Just sorry to get into it a little bit, but Cache County was supposed to lead out on it originally, and then said, well, actually, statutorily, we should be leading it. And it's just been a little bit messy to try to shift gears on that. So, anyway

any

any anything you change, or are we good just to kinda keep these as as is?

Mhmm. But with the future language?

We we didn't. So that that was incorporated into the general plan. So I think we we could call that out specifically here. I do think that falls in line with number one, re review and implement strategies general plan, but we could say update annexation plan. I know we had that goal a few years ago, and we didn't we didn't quite get to it.

That we have. We can

implement that part.

K. Yeah. Let me I'm gonna put that as kind of a one a is Oops.

Yep. Yeah.

That's what we need. Yeah. Because that is that is called out in our general plan. Mhmm. But but we need to formalize it in the annexation plan. I think we need to look at it a little deeper. Yeah. We need we need to look at it deeper. We need, yeah, we need to go through the formal process. We haven't done that yet. What

about the annotation?

Well, that one So accounts. No. Just because of not yet. Because it it hasn't gone through the county process yet, and they they amended their application a little bit. So I'm looking into whether we have to backpedal a little bit on the process. The planning commission, you did your role, which was to recommend the zoning. So I don't I don't suspect it'd have to come back to the planning commission, but it's a little messy getting it to the the final decision with city council. The county has to weigh in

and others. So yeah. Do that. Would it be possible to get a get for each of these so that we can view them. And, typically,

city council.

I mean,

I don't Yeah. Every meeting, you'll have a packet. This meeting was I'll just start up. This meeting was out of the ordinary. There wasn't any applications, and there wasn't really anything to to put in the Right. Right. It we we almost canceled it, but I we thought it was a good opportunity, you know, with the new commissioners in the new year with the with the training to just get everyone together and and get that and then talk about goals. But, yeah, typically, you'll you'll get a packet. You'll so you'll get access to Teams in that. Yeah. We can you you can print it too if you want if you want that. There's also if if you want, I'll offer the and because Tyler got one today. If if you need a computer, I we can we can get you a computer that you could use for for the just for city items. I know for some, it can be kinda tricky balancing your personal computer or whatever. So that's let me know if if you want me to, and I can get that set up for you.

Yep. It's fine.

This one. Oh, well, I keep on that now. Oh, yeah. I don't know. My personal computer.

Yeah. Just let me know. Just let me know. You don't you don't have to tell me right now, but but let me know if you want one.

And would we we'd leave those here, or would we take those home and work our plans on it at home? Or

I mean, you could bring them home. Oh, okay. Yeah. But it primarily, just just for city city related stuff. So yeah. To the speed.

Okay.

Yeah. So we'll put everything in for each meeting, we'll put everything into Teams. I there's some weeks that I don't make it, but almost always, those are done those those are in there by Friday, the Friday before. And then and that's when the packet is also posted for the public. So you have kind of between between, you know, the weekend up to Thursday to review materials for each meeting.

They're they're PDFs and stuff. You can

Yeah.

And and maybe to kinda add to what Levi was saying, once he gets all those documents compiled into the packet, we do try to keep them as PDFs so they can't be edited because that's the official packet, and it needs to be amended publicly in the meeting. Yeah. So it's not meant to be amended and once it's in there. You're right. Yeah. And then I just work on compiling all of those and get it together on the packet for in in one file on Teams and then also on the Citi website and then on Public Works website. Are there any commissioners in addition to commissioner Bradfield that would like a printed packet?

My question is, could I be able to install my own picture and print it all before I have all those?

I I Yeah. You could. You could. We could print it off for you, or you could just review it, you know, online. It's it's up to you how you want it. Yeah. It's working. No. It doesn't make

I could take the the the Citi laptop because my bank created all the security controls controls with my personal cell phone, personal system, all this. He had access to closing up. So I have to take this. You guys want privacy, great, and strange. You're talking to Mike, Tyler. So, Kyle, can you Don't do anything other than than say business. Don't surf. Don't web. Don't download stuff. Like, if you can take the Citi laptop, we need to be very, very careful with all of your students.

That's how I will. Yep. Yep. But that's something my email, I don't separate from everything else in this crystal, the things like that too. So that's what that's what I gave you to to.

Yeah. So just let me know.

Can you look? Troy has posted dates that he So if we found some data information, just poke it up, we could see what we put up. First, it's spelled. It's gonna actually right team. Every once in a while, it's kicked me out. We won't see the Yeah. It's clunky sometimes.

I wonder if we're I I wonder if, commissioner Rubello, if we're if we're kind of done with item four at this point if if the no one if no one has any other input on goals.

Yeah. Kyle, did you have anything that you wanted to add to to goals?

No. I think those goals look good. That's yeah. Gonna be a busy year.

K. Well, with that, we will finish that off and move to item five, staff reports and action items.

Alright. I guess we're kind of in the middle of Yeah. We were kinda we were kinda getting we're kinda getting into that. So

k. Let me just Yeah.

We need to We need to be really just

satisfied. Oh, I see what you're okay. So, like, the the general plan. And that one, you know, it's it's at the city council right now. If I printed out the existing one, it'd be obsolete probably within a month. So it might be best to wait until they get through that process.

What what

Is yeah. I was gonna ask you. Is there a version that's available on the Yeah. Yeah. Yeah.

Public. The place should have all of that in there. Can we can we send them all

Wait. To access them. The drafting. Yeah. Yeah. We can send you the the draft one that's, like I said, planning commission or it's at city council. They might change some things on it, but I feel like it's at a stage where if you refer to the old one, you're almost you might be wasting your time a little bit. It is it is the adopted plan as of today, but not for much longer, most likely. Okay. Yeah. It's actually Yeah. And the and the the code is gonna be probably the biggest one you'll refer to, and that's all that's all web based. Like, we can print it off, but if you have a computer yeah. Okay. No. Yeah. Yeah. Alright. Maybe just a couple of other things. Like, I sent I sent the email, I think, to the new commissioners on the training, requirements. It sounds like you got those. So encourage you to to get that training done. I don't I don't foresee anything significant going on the next agenda necessarily, but they're they're always they're almost always is. There's things that come up. So, just to be ready so you statutorily, you know, from the states, you can be ready to vote on those things. Tommy, were you

I was just gonna ask the commissioners if there's any specific trainings related to master plans or process that you'd like to see specific to new main things. So if if staff can help out with anything.

Yeah. If there's anything specific or even if it whether it's a training or if you just have questions, feel free to reach out. If you have if you just have a specific question of, hey. I don't I don't know how this works. How is this supposed to work? Feel free to reach out to me. And if I don't I don't know the answer, I can I can get it for sure?

Since I'm a year

change, but I would say we've got is the training that it gets on really how we should use for this work Mhmm. And preventive zones, some of the other issues for those. It's how that works. I think that that was a very good training that was done at the box. And then just a suggestion is, you know, the different codes, we have different subdivisions. Do a drive by tour with different subdivisions representing codes so you can get a feel of what is that that's a 25 foot setback, 50 foot setback, all those big big out here.

Yeah. When when I worked in the county, we were looking at and I don't know. We were looking at some different types of subdivisions. Then I had a mini bus on the farm, which is nice. So we loaded them all up, and we went to Boise and drove around and saw different subdivisions. One of them was really built. They have they had a kind of center with a a grocery store and post office up in the middle, and all the all the automobile access came into the back of the house. The town the house was in the front. The streets were narrow, and it was designed for, you know, a porch stop. And people walking the streets, and the guard the guard dishes were from the back, and that was really cool. Then the same people don't run across right across the highway with traditional like we're used to with the cars parked in front of us. They still have there are different things that they've done. And so when we came back out there, we're in our area, and even though it's the county we have, the city wasn't growing and people are requesting the county to look at things like that. And so we we have to write this to what we're talking about.

K. Yeah. That's great. Yeah. Mhmm. Yeah. Yeah. That's a great suggestion. I think if we could facilitate that. I know recently, we went down to development, and, like, I don't know if it was just the scheduling, the timing. We didn't get a a huge group of the commission. We I know Troy was able to go, but we went toward a development, down in Weber County, a new one, and looked at some of the things they're doing down there. And I I think that's that's something we could facilitate. That's a that's a good suggestion. One more kinda housekeeping thing. It's looking like we're going to we've had some issues with just, like, security, cybersecurity stuff. We are probably going to be and maybe I mentioned this in the meeting before, and we just haven't gotten around to it, but we we should be within the next few days giving you city email addresses. So we have been using your personal email addresses, but we'll our our IT guy will be working on that to get you guys set up with the Citi email address.

Well, it's completely separate anyway.

Yeah. So if we have one of Citi's computers, then we have to take care of them. Yeah. See what's going on. Yeah. I mean, kind of what triggered it is it was kicking some it was kicking all you all the planning commissioners out of Teams, and he found a workaround. But the the IT guy, they said, really, you you ought to have city emails, so we're we're gonna do that.

Oops. Careful. Yep.

Yep.

If

Well, it's

A big request.

Yeah. Government records request. They if if anybody wants to submit one, it it is public information. So yeah. Anything else? Or

No. I it's been progressively I've been giving you my updates, so thank you.

Yeah.

Yeah. Sadly, you can't choose what the email is. It's gonna be your first name and the first initial of your last name. So

Well, it could be very it's gonna be better when it's filled in to me because it was my last name and my first initial, my first name in building. So it's wingby. That's my username. Nice. That's for you. That's for you. That's for you. That's for you. That's for you. That's for you. That's for you. Nice. That's a

couple of what I wanted to call best practices. Specifically for clerical things, we ask that you speak into the microphone when you're addressing the public, when you're addressing one another in discussion. It makes it a lot easier for clear and concise minutes. And as commissioner, I probably knows, it's a lot easier to hear online and on on YouTube when you speak. And and I know we get tempted to to, sometimes, lean back after a long meeting, and that's totally fine. Just when you can lean in and talk into the microphone, that'd be great. And then kinda adding on that is side conversations do get picked up. And so in a public meeting, just it's it's a public meeting, and so keeps side conversations and policy discussions, you know, public. And and and the last thing is for for training tracking purposes, Levi's already sent this in the email to the new commissioners. But if you can provide specific details and email that to both Levi and I so we can keep track of that. Just a verbal, I did training is great, but some more detail and specifically typed out is a lot better for tracking verbs. Yeah. If you if you can list

what the training was, you know, the title of it, as well as how long, if it was an hour or two hours. It's it's just something we have to track for the for the state. Do you just include that in an email?

Yeah. Yeah. We'll let you know. And we'll I'll Levi and I will talk and make sure that if it's getting closer to the end of the year and we still need some more training, we'll actually not say other. We'll just wait for the next year. So we'll definitely keep trying that.

Any any last comments? Alright. We'll call it. The meeting adjourn.

Thank you. Thanks, everybody. See you, Kyle. Thanks,

guys. We'll see you.